Executive Office Administrator

Job Title – Executive Office Administrator

Reports to – VCAD Directors

Location – London, Canary Wharf

Salary Range – £30,000

Hours: Full Time – Monday to Friday on site

Overview:

We are seeking a confident and highly professional Executive Office Administrator who will support the Senior Management Team at Victoria College of Arts & Design. The position demands exceptional organisational skills, initiative, collaborative flexibility, personal confidence and the ability to manage various responsibilities in a fast-paced higher education setting.

Key Responsibilities:

Academic and Administrative Support

• Assist and oversee the preparation and formatting of appropriate management reports, proposals, materials and presentations.
• Support the SMT’s work by carrying out internal and external research; gathering and managing relevant data.
• Coordinate and Manage, as required, events, committees and Board meetings.
• Maintain records, timelines, and diaries regarding projects, deadlines, and regulatory requirements.
• Oversee and maintain, as required, relevant calendars, diaries, communications, and other appropriate VCAD oriented arrangements.
• Serve as a first point of contact for internal and external colleagues, students, clients and business partners.
• Prepare agendas, collate and disseminate documents and take, manage and distribute minutes of meetings.
• Professionally handle confidential files, documents and information. Ensuring full compliance with all appropriate privacy policies, both internal and external.
• Assist, as appropriate, with Staff and Human Resource matters.
• Oversee, manage and develop various administrative processes to benefit the work of the VCAD Senior Management Team.
• Provide general office support.

Qualifications and Experience – Essential (E) Desirable (D)

• Experience in responsible and professional administrative roles. (E)
• Excellent written and verbal communication skills. (E)
• Proficiency with Microsoft Office and other relevant digital platforms and tools. (E)
• Ability to work independently and prioritise tasks effectively. (E)
• Basic knowledge and understanding of academic structures and higher education operations. (E)
• Experience supporting senior leadership in a commercially focussed business or educational institution. (D)
• Right To Work in the UK

Benefits:

• Annual leave (5.6 weeks) + bank holidays.
• Workplace pension scheme.
• Statutory Sick Pay.
• Statutory maternity/paternity pays.
• Career development opportunities
• Training and self-development opportunities.
• Gym membership discounts
• Retail discount schemes
• Cinema discounts
• Grocery discounts
• Cycle to work
• Investing and savings opportunities
• Financial wellbeing – personal debt advise.
• Financial wellbeing education
• My Mind Pal (mental fitness)