At a Glance
- Tasks: Lead student records management and ensure compliance across the student lifecycle.
- Company: Join Victoria College of Arts and Design, a leader in creative education.
- Benefits: Enjoy generous annual leave, pension scheme, and wellness support.
- Other info: Collaborative culture with opportunities for professional growth and development.
- Why this job: Make a real impact on students' journeys in a dynamic educational environment.
- Qualifications: 7+ years in higher education with strong leadership and data management skills.
The predicted salary is between 48000 - 48000 £ per year.
Company: Victoria College of Arts and Design
Location: ON-SITE, London Borough and Harbour Exchange Campuses
Salary: £42,000 – £48,000 per annum
Work Schedule: 9am – 5pm, Monday-Friday
Employment Type: Full Time
Department: Registry
Reporting to: Head of Registry
About us
Victoria College of Arts and Design (VCAD) provides higher education teaching and learning in the arts, design, creative industries and business fields. Our goal is to guide and support our students on their journey to becoming successful individuals and citizens.
Position Overview
VCAD is seeking an experienced and motivated Registry Lead to oversee the effective management of student records, assessments, and regulatory compliance across the full student lifecycle. This is a key operational role, responsible for ensuring data accuracy, statutory reporting, attendance monitoring, and quality assurance processes are delivered to a high standard.
Key Responsibilities
- Student Records Management: Lead the maintenance and accuracy of student records, ensuring compliance with internal policies and external regulatory requirements.
- Assessment and Examinations: Oversee the preparation, validation, and maintenance of assessment records, ensuring accurate input and timely release of results.
- Regulatory Compliance and Reporting: Ensure compliance with GDPR, CMA regulations, and Higher Education policies.
- Student Experience & Support: Act as a key point of contact for student queries related to Registry processes, providing clear and timely information.
- Process Improvement & System Management: Identify opportunities for streamlining Registry processes and contribute to system enhancements.
- Attendance and Engagement Monitoring: Oversee attendance monitoring systems, ensuring accurate data collection and reporting.
- Data Analytics and Reporting: Develop and produce reports on student records, assessments, and engagement data to inform decision-making at faculty and institutional levels.
- Committee Servicing & Stakeholder Engagement: Lead committee servicing responsibilities, including preparing agendas, collating papers, and drafting minutes.
- Leadership & Team Support: Provide mentorship and guidance to Registry Officers, ensuring consistent service delivery and professional development.
- Line Management: Supervise and support members of the Registry team, ensuring workload is effectively managed and deadlines are met.
What we’re looking for
- Essential: Degree or equivalent qualification. 7+ years’ experience in Higher Education.
- Experience in student services/support, Registry or similar HE administration.
- Experience supervising or managing staff.
- Ability to manage operational processes, workflows and documentation.
- Experience supporting the student lifecycle.
- Experience contributing to quality assurance processes.
- Confidence using student record systems and digital tools (including MS365).
- Understanding of HE regulations, compliance requirements and data quality.
- Strong organisational, planning and problem-solving skills.
- Ability to analyse data and prepare clear reports.
- Strong written and verbal communication skills.
- Ability to work collaboratively with a range of stakeholders.
- Flexible, adaptable and able to work effectively in a developing organisation.
- Interest in change management and service improvement.
Desirable: Understanding of sector quality frameworks and best practice. Experience with student engagement activities (e.g., student voice, mentoring).
Benefits
- Annual leave (7.2 weeks)
- Workplace pension scheme.
- Company Sick Pay.
- Statutory maternity and paternity pay.
- Employee Assistance Programme (HA Wisdom Wellbeing)
- Virtual GP access (Livi)
- 'Speak Up Service' - confidential support service to report any workplace concerns.
- Specialist physical and mental wellbeing support services with 24/7 confidential counselling support (Wisdom).
- Specialist menopause support, including online CBT (Wisdom).
- Financial, legal and medical advice services provided (Wisdom).
- Life & Leadership coaching (Wisdom).
- Financial coaching (MUNNY).
- Discounts and perks, offering savings on shopping, activities and more (Bright Exchange).
- Career development and training opportunities.
- Training and self-development opportunities.
Application Instructions: Please submit one consolidated document containing your CV and cover letter, clearly outlining how you meet the requirements of the role.
Senior Manager, Data Management in City of London employer: Victoria College of Arts and Design
Victoria College of Arts and Design is an exceptional employer, offering a vibrant work culture that values collaboration and diversity. Employees benefit from professional development opportunities and a supportive environment that fosters growth, making it an ideal place for those passionate about educational administration. Located in a creative hub, the college provides a unique chance to engage with a dynamic community while contributing to the student experience.
Contact Details:
Victoria College of Arts and Design Recruitment Team
