Executive Assistant to Chief Executive Officer

Working within a fast-paced luxury fashion company, this role requires someone who is able to learn quickly while being proactive and solution-orientated. This role requires a candidate with excellent organisational skills, attention to detail, and superior written and verbal communication abilities. The ideal candidate will have the ability to exercise good judgement in a variety of challenging situations and must demonstrate the ability to work well under pressure. French-speaking skills are highly desirable but not essential.

Responsibilities:

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings; chairing/leading or taking minutes in senior leadership meetings.
• Prioritises and follows up on incoming issues and concerns addressed to the Senior Executive Team, including those of a sensitive or confidential nature.
• Determines and/or proposes appropriate course of action or responses.
• Works closely and effectively with the senior management team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Exercises a high level of discretion and confidentiality while maintaining good relationships with all board members.
• Assists in coordinating the agenda of senior management team meetings whether onsite or off-site.
• Manages special projects as directed by the CEO, ensuring timely execution and alignment with business goals.
• Prepares reports, presentations, and briefs for the CEO as needed.

Essential Skills & Requirements:

• Excellent organisational skills that reflect an ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills with a proven ability to build relationships both internally and externally.
• Exceptionally well presented.
• Expert level written and verbal communication skills, including proficiency in document creation, letter writing, and slide presentations.
• French speaking preferred but not essential.
• Demonstrates proactive approaches to problem-solving with strong decision-making capability.
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Keen ability to grasp workflows and processes within the business context.
• Ambitious with a desire to gain a comprehensive 360-degree view of a fashion brand.

This role demands a high level of professionalism, discretion, and the ability to anticipate needs and prioritise tasks in a dynamic environment. The Executive Assistant will play a pivotal role in ensuring the smooth operation of the CEO’s office and contribute to the overall success of the company.

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