At a Glance
- Tasks: Support the Emergency Assistance Fund with procurement and administrative duties.
- Company: Join Victim Support Scotland, a dedicated organisation empowering crime victims.
- Benefits: Enjoy 39 days holiday, pension contributions, and mental health support.
- Other info: Flexible work policies and opportunities for personal development.
- Why this job: Make a real difference in people's lives while developing your skills.
- Qualifications: Experience in administration and a commitment to professional growth.
The predicted salary is between 24479 - 31239 £ per year.
Victim Support Scotland (VSS) provides support and information to people affected by crime and campaigns for victim and witness rights. Our services are free, confidential, and tailored to individuals’ needs. Our vision is that people affected by crime – victims, witnesses, and their families – are treated with dignity and respect and are at the heart of justice in Scotland.
Our mission at Victim Support Scotland is to ensure that those affected by crime receive high quality support that will help them recover from their experiences. We aim to do this by adhering to our organisational values:
- Victims Are at the Heart of Everything We Do
- We Care
- We Work with Intent
- We Are Ambitious
- We Persevere
VSS is committed to the safeguarding and welfare of all of our service users and has a thorough recruitment and selection process including PVG scheme checks.
This is an exciting opportunity to join our team as a Purchase Administrator. Working week will be between Monday - Friday, 9am - 5pm. Salary band: £24,479 - £31,239. Salary on appointment will normally be at the lower salary point, with progression subject to review.
Primary location: Broadside, 2 Powderhall Road, Edinburgh, EH7 4GB. You will be expected to work in our Glasgow office occasionally. You will report directly to the Office Manager within the Finance & Estates Team and provide essential administrative and operational support to ensure the smooth running of the Emergency Assistance Fund.
The role will focus on supporting the EAF Coordinator and Locality Managers to ensure the timely purchase and delivery of items and services to applicants. You will support the full process and administration of the fund and undertake any other general office and administrative duties required.
You will take the lead on procurement for the Emergency Assistance Fund, including ordering items and coordinating delivery and installation where required. You will maintain accurate records, ensure timely credit card returns, monitor stock levels, and arrange replenishment as needed. You will also support the creation and ongoing development of processes, procedures, and documentation for the Fund.
Within your areas of responsibility, you will ensure compliance with all relevant policies, including GDPR, and that all transactions and communications are accurately logged for audit and reporting purposes. Additionally, you will provide facilities management support, including delivering all aspects of reception facilities, answering incoming calls, and coordinating room bookings and catering for meetings and events as required.
If you are looking for a role with a purpose, where you can really make a difference, we want to hear from you!
Please note - This post will be subject to a satisfactory Standard Disclosure check.
Important Dates: The closing date for this job is on Friday 29 May at 5pm. Interviews are provisionally scheduled for week commencing 8th June.
What we offer:
- Holiday: 39 days (pro-rata) holiday, 42 days (pro-rata) from Grade 6 and above.
- Pension: Join the Standard Life Pension with generous employer contribution.
- Support: Access to a free and confidential Employee Assistance Programme for mental, emotional, and physical wellbeing.
- Discounts: Free health cash plan covering dental, virtual GP, counselling, legal support, and discounts on gym memberships, cinema tickets, and retail.
- Flexibility and development: Flexible and inclusive work policies, comprehensive learning and development opportunities.
As a Disability Confident Committed employer, please advise if you require any adjustments in the application process by contacting us.
Purchase Administrator employer: Victim Support Scotland
Victim Support Scotland is an exceptional employer dedicated to empowering individuals affected by crime, offering a supportive and inclusive work culture that prioritises employee wellbeing and professional growth. With generous benefits such as an enhanced annual leave package, a robust pension scheme, and access to a comprehensive Employee Assistance Programme, employees are encouraged to thrive both personally and professionally. Located in Edinburgh, with occasional work in Glasgow, this role provides a unique opportunity to make a meaningful impact while enjoying a flexible work environment that values ambition and perseverance.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those connected to Victim Support Scotland. A friendly chat can open doors and give you insights that a job description just can't.
✨Tip Number 2
Prepare for the interview by researching VSS's values and mission. Show us how your skills align with our commitment to supporting victims and witnesses. We love seeing candidates who are genuinely passionate about what we do!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you feel more confident and articulate when discussing your experience and how it relates to the Purchase Administrator role.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re really interested in joining our team at Victim Support Scotland.
We think you need these skills to ace Purchase Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the role of Purchase Administrator. Use keywords from the job description to show that you understand what VSS is looking for.
Show Your Passion:Let us know why you're excited about working with Victim Support Scotland. Share your commitment to supporting victims and witnesses, and how you can contribute to our mission of making a lasting difference.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key skills and experiences shine through without unnecessary fluff.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Victim Support Scotland
✨Know the Organisation Inside Out
Before your interview, take some time to research Victim Support Scotland. Understand their mission, values, and the specific role of a Purchase Administrator. This will not only help you answer questions more effectively but also show your genuine interest in the organisation.
✨Prepare for Role-Specific Questions
Think about the key responsibilities of the Purchase Administrator role, such as procurement processes and compliance with policies like GDPR. Prepare examples from your past experience that demonstrate your skills in these areas, as this will help you stand out during the interview.
✨Showcase Your Commitment to Professional Development
Victim Support Scotland values personal growth, so be ready to discuss how you’ve pursued professional development in the past. Whether it’s through training, workshops, or self-study, sharing your journey will resonate well with the interviewers.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions. Inquire about the team dynamics, the challenges the Emergency Assistance Fund faces, or how success is measured in the role. This shows that you’re engaged and thinking critically about how you can contribute.
