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- Tasks: Support the Emergency Assistance Fund by managing procurement and ensuring smooth operations.
- Company: Victim Support Scotland, dedicated to empowering crime victims with dignity and respect.
- Benefits: 39 days annual leave, health cash plan, flexible work policies, and professional development opportunities.
- Other info: Join a team that values care, ambition, and perseverance.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive environment.
- Qualifications: Experience in administration and a commitment to professional growth.
The predicted salary is between 24479 - 31239 £ per year.
Victim Support Scotland (VSS) provides support and information to people affected by crime and campaigns for victim and witness rights. Regardless of whether a crime has been reported, or when it happened, our services are free, confidential, and tailored to individuals’ needs.
Our Vision People affected by crime – victims, witnesses and their families – are treated with dignity and respect and are at the heart of justice in Scotland.
Our Mission At Victim Support Scotland we ensure that those affected by crime receive high quality support that helps them recover. We adhere to our organisational values:
- Victims Are at the Heart of Everything We Do
- We Care
- We Work with Intent
- We Are Ambitious
- We Persevere
What is the role?
Working Hours: Monday – Friday, 9am – 5pm
Salary: £24,479 – £31,239 (starting at the lower band with progression subject to review)
Primary Location: Broadside, 2 Powderhall Road, Edinburgh, EH7 4GB (covering throughout)
Reporting to: Office Manager within the Finance & Estates Team.
Responsibilities
- Provide essential administrative and operational support to ensure the smooth running of the Emergency Assistance Fund, supporting the EAF Coordinator and Locality Managers in the timely purchase and delivery of items and services to applicants.
- Support the full process and administration of the fund and undertake general office duties.
- Lead procurement for the Emergency Assistance Fund, including ordering items, coordinating delivery and installation, maintaining accurate records, ensuring timely credit‑card returns, monitoring stock, arranging replenishment, and developing processes, procedures and documentation.
- Ensure compliance with relevant policies, including GDPR, and log all transactions and communications for audit and reporting purposes.
- Provide facilities management support: oversee Health & Safety processes, organise repairs, act as the main point of contact for photocopier contracts, and manage the recycling contract.
- Deliver reception facilities: answer calls, coordinate room bookings and catering for meetings and events as required.
Qualifications
Relevant experience from a similar role and a strong commitment to professional development.
Benefits
- Enhanced annual leave of 39 days (pro‑rata) holiday, 42 days from Grade 6 and above.
- Participation in Standard Life Pension with generous employer contributions.
- Free and confidential Employee Assistance Programme and support for mental, emotional, and physical wellbeing.
- Enhanced maternity and paternity pay and access to a credit union.
- Access to a free health cash plan covering dental, virtual GP, counselling, legal support, and discounts on gym memberships, cinema tickets, retail and more.
- Flexible and inclusive work policies, comprehensive learning and development opportunities.
Equality and Accessibility As a Disability Confident Committed employer, please advise if you require any adjustments in the application process by contacting jobs@victimsupportsco.org.uk.
Emergency Assistance Fund Administrator employer: Victim Support Scotland
Contact Detail:
Victim Support Scotland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Emergency Assistance Fund Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their mission and values, especially how they align with supporting victims. This will help you show that you're genuinely interested and a great fit.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills confidently when it counts.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Emergency Assistance Fund Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your experience aligns with the role of Emergency Assistance Fund Administrator. Use keywords from the job description to show that you understand what we’re looking for.
Showcase Relevant Experience: Don’t just list your previous jobs; explain how your past roles have prepared you for this position. Focus on any administrative or procurement experience, as well as your commitment to supporting people affected by crime.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so avoid jargon and ensure your writing is easy to read. This will help us see your qualifications without getting lost in unnecessary details.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it reaches us directly and allows you to follow the application process easily. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Victim Support Scotland
✨Know the Organisation Inside Out
Before your interview, take some time to research Victim Support Scotland. Understand their mission, values, and the specific services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Highlight Relevant Experience
Make sure to prepare examples from your past roles that demonstrate your administrative skills and experience with fund management. Be ready to discuss how you've successfully handled similar responsibilities, like procurement or compliance with policies.
✨Showcase Your People Skills
As an Emergency Assistance Fund Administrator, you'll be interacting with various stakeholders. Prepare to talk about your communication skills and how you’ve effectively collaborated with teams or supported clients in previous positions.
✨Prepare Questions to Ask
Interviews are a two-way street! Think of insightful questions to ask about the team dynamics, the challenges faced by the Emergency Assistance Fund, or how success is measured in this role. This shows you're engaged and thinking critically about your potential fit.