At a Glance
- Tasks: Provide essential admin support for the Emergency Assistance Fund and ensure smooth operations.
- Company: Victim Support Scotland, dedicated to empowering those affected by crime.
- Benefits: 39 days holiday, pension contributions, mental health support, and discounts on various services.
- Other info: Flexible work policies and opportunities for personal growth.
- Why this job: Make a real difference in people's lives while developing your skills in a supportive environment.
- Qualifications: Experience in administration and a commitment to professional development.
The predicted salary is between 24479 - 31239 € per year.
Victim Support Scotland (VSS) provides support and information to people affected by crime and campaigns for victim and witness rights. Our services are free, confidential, and tailored to individuals’ needs. Our vision is that people affected by crime – victims, witnesses, and their families – are treated with dignity and respect and are at the heart of the justice in Scotland.
We put victims and witnesses at the heart of everything we do so they are heard, have improved health and well-being, feel safer, more secure, and informed. Our mission at Victim Support Scotland is to ensure that those affected by crime receive high quality support that will help them recover from their experiences.
Organisational Values
- Victims Are at the Heart of Everything We Do
- We Care
- We Work with Intent
- We Are Ambitious
- We Persevere
VSS is committed to the safeguarding and welfare of all of our service users and has a thorough and rigorous recruitment and selection process including PVG scheme checks in place to ensure this commitment is met.
This is an exciting opportunity to join our team as an Emergency Assistance Fund Administrator. Working week will be between Monday - Friday between 9am - 5pm.
Salary band: £24,479 - £31,239. Salary on appointment will normally be at the lower salary point, with progression subject to review - in line with VSS progression arrangements. A higher salary placing will only be considered in exceptional circumstances subject to experience demonstrated.
Primary location: Broadside, 2 Powderhall Road, Edinburgh, EH7 4GB.
You will be reporting directly to the Office Manager within the Finance & Estates Team and you will be responsible for providing essential administrative and operational support to ensure the smooth running of the Emergency Assistance Fund. The role will focus on supporting the EAF Coordinator and Locality Managers to ensure the timely purchase and delivery of items and services to applicants.
You will support the full process and administration of the fund and undertake any other general office and administrative duties required. You will bring relevant experience from a similar role, alongside a strong commitment to your own professional development.
You will take the lead on procurement for the Emergency Assistance Fund, including ordering items and coordinating delivery and installation where required. You will be responsible for maintaining accurate records, ensuring timely credit card returns, monitoring stock levels, and arranging replenishment as needed. You will also support the creation and ongoing development of processes, procedures, and documentation for the Fund.
Within your areas of responsibility, you will ensure compliance with all relevant policies, including GDPR, and that all transactions and communications are accurately logged for audit and reporting purposes. In addition, you will provide facilities management support, including delivering all aspects of reception facilities, answering incoming calls and coordinating room bookings and catering for meetings and events as required.
If you are looking for a role with a purpose, where you can really make a difference, we want to hear from you!
Further details of this role are available in the job description & the candidate pack – Emergency Assistance Fund Administrator. Please note - This post will be subject to a satisfactory Standard Disclosure check.
Important Dates: The closing date for this job is on Friday 29 May at 5pm. Interviews are provisionally scheduled for week commencing 8th June.
What we offer
- Holiday: We offer an enhanced annual leave package of 39 days (pro-rata) holiday. 42 days (pro-rata) from Grade 6 and above.
- Pension: Save for the future and join the Standard Life Pension. Our generous employer contribution will help you plan for the future.
- Support: Our free and confidential Employee Assistance Programme can support your mental, emotional, and physical wellbeing. We also offer enhanced maternity and paternity pay and access to a credit union.
- Discounts: You will have access to our free health cash plan which includes cover for you and your family across a range of benefits, including dental cover, access to a virtual GP, counselling, legal support and discounts on gym memberships, cinema tickets, retail and much more.
- Flexibility and development: We are proud of our flexible and inclusive work policies, which help you balance work and life. Supporting employee development is important to us, we offer comprehensive learning and development opportunities.
As a Disability Confident Committed employer, please advise if you require any adjustments in the application process by contacting Jobs@victimsupportsco.org.uk
Purchase Administrator in Edinburgh employer: Victim Support Scotland
Victim Support Scotland is an exceptional employer dedicated to empowering individuals affected by crime, offering a supportive and inclusive work environment in Edinburgh. With a strong focus on employee wellbeing, we provide an enhanced annual leave package, comprehensive learning and development opportunities, and a robust Employee Assistance Programme to support mental and physical health. Our commitment to flexibility and professional growth ensures that every team member can thrive while making a meaningful impact in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Administrator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Make sure you can articulate how your skills align with their mission of supporting victims and witnesses.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen and shows you’re serious about joining the Victim Support Scotland team.
We think you need these skills to ace Purchase Administrator in Edinburgh
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to reflect the values and mission of Victim Support Scotland. Highlight how your experience aligns with their commitment to supporting victims and witnesses.
Showcase Relevant Experience:When detailing your work history, focus on roles that demonstrate your administrative skills and any procurement experience. We want to see how you can contribute to the smooth running of the Emergency Assistance Fund.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon, making it easy for us to see your qualifications and enthusiasm for the role.
Apply Through Our Website:Don’t forget to submit your application through our official website! This ensures we receive all your details correctly and helps us keep track of your application.
How to prepare for a job interview at Victim Support Scotland
✨Know the Organisation Inside Out
Before your interview, take some time to research Victim Support Scotland. Understand their mission, values, and the specific role of the Emergency Assistance Fund. This will not only help you answer questions more effectively but also show your genuine interest in the organisation.
✨Showcase Relevant Experience
Be prepared to discuss your previous experience in administrative roles, especially those related to procurement and support services. Use specific examples to demonstrate how your skills align with the responsibilities of the Purchase Administrator position.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the challenges faced by the Emergency Assistance Fund, and opportunities for professional development. This shows that you’re engaged and serious about the role.
✨Emphasise Your Commitment to Values
Victim Support Scotland places a strong emphasis on their organisational values. Be ready to discuss how you embody these values in your work, particularly around caring for others and working with intent. This will resonate well with the interviewers.
