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For Companies At a Glance
- Tasks: Support Operations and Commercial teams with admin tasks for smooth daily activities.
- Company: Join a dynamic company focused on operational excellence and teamwork.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Why this job: Be part of a team that drives efficiency and makes a real difference.
- Qualifications: Strong organisational skills and a knack for teamwork.
- Other info: Fast-paced environment with plenty of chances to learn and advance.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities
- Provide administrative support to the Operations and Commercial teams to ensure smooth daily activities.
- Prepare, review, and maintain operational documents, including work orders, service reports, job completion reports, and timesheets.
- Assist in the preparation of quotations, cost estimates, purchase orders, and invoices in coordination with the Commercial team.
- Coordinate with vendors, subcontractors, and internal departments for job execution and documentation.
- Track job progress, manpower deployment, and material usage, and update relevant records.
- Maintain proper filing and documentation for contracts, agreements, invoices, and supporting documents.
- Support the Operations team in logistics coordination, including mobilization, permits, passes, and site access requirements.
- Monitor and follow up on commercial matters, such as invoice submission, payment status, and client correspondence.
- Prepare weekly and monthly reports related to operations performance, costs, and billing status.
- Ensure compliance with company procedures and assist during audits, inspections, and management reviews.
- Handle general administrative duties, including email correspondence, scheduling meetings, and record keeping.
- Liaise with clients, suppliers, and internal stakeholders in a professional manner.
operational and commercial administrator in Penarth employer: VIBRANIUM ENGINEERING PTE. LTD.
Contact Detail:
VIBRANIUM ENGINEERING PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land operational and commercial administrator in Penarth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their operations and commercial processes so you can speak their language and show how you can add value to their team.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administrative support and coordination. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace operational and commercial administrator in Penarth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the operational and commercial administrator role. We want to see how your skills can support our teams, so don’t be shy about showcasing your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how you can contribute to our operations and commercial teams. Keep it friendly and professional – we love a good story!
Showcase Your Attention to Detail: Since the role involves maintaining various documents and reports, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work – it shows you care!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at VIBRANIUM ENGINEERING PTE. LTD.
✨Know Your Responsibilities
Familiarise yourself with the job description and responsibilities. Understand what administrative support entails for both Operations and Commercial teams, and be ready to discuss how your skills align with these tasks.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed documentation and filing systems in the past. Highlight your ability to maintain operational documents and track job progress, as this will demonstrate your attention to detail.
✨Communicate Effectively
Practice clear and professional communication. Be prepared to discuss how you would liaise with clients, suppliers, and internal stakeholders, as effective communication is key in this role.
✨Be Ready for Scenario Questions
Anticipate questions about handling logistics coordination and managing commercial matters. Think of specific scenarios where you’ve had to coordinate with multiple parties or manage invoices, and be ready to share those experiences.