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- Tasks: Support Operations and Commercial teams with admin tasks for smooth daily activities.
- Company: Join a dynamic company focused on operational excellence and teamwork.
- Benefits: Competitive pay, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment with plenty of chances to learn and develop.
- Why this job: Be part of a team that drives efficiency and innovation in operations.
- Qualifications: Strong organisational skills and a knack for communication.
The predicted salary is between 30000 - 42000 £ per year.
Responsibilities
- Provide administrative support to the Operations and Commercial teams to ensure smooth daily activities.
- Prepare, review, and maintain operational documents, including work orders, service reports, job completion reports, and timesheets.
- Assist in the preparation of quotations, cost estimates, purchase orders, and invoices in coordination with the Commercial team.
- Coordinate with vendors, subcontractors, and internal departments for job execution and documentation.
- Track job progress, manpower deployment, and material usage, and update relevant records.
- Maintain proper filing and documentation for contracts, agreements, invoices, and supporting documents.
- Support the Operations team in logistics coordination, including mobilization, permits, passes, and site access requirements.
- Monitor and follow up on commercial matters, such as invoice submission, payment status, and client correspondence.
- Prepare weekly and monthly reports related to operations performance, costs, and billing status.
- Ensure compliance with company procedures and assist during audits, inspections, and management reviews.
- Handle general administrative duties, including email correspondence, scheduling meetings, and record keeping.
- Liaise with clients, suppliers, and internal stakeholders in a professional manner.
operational and commercial administrator employer: VIBRANIUM ENGINEERING PTE. LTD.
Contact Detail:
VIBRANIUM ENGINEERING PTE. LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land operational and commercial administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their operations and commercial processes so you can speak their language and show you're the perfect fit.
✨Tip Number 3
Practice your responses to common interview questions. Focus on how your skills align with the responsibilities listed in the job description, especially around administrative support and coordination.
✨Tip Number 4
Apply through our website for a smoother process! It shows you're serious about the role and helps us keep track of your application more efficiently.
We think you need these skills to ace operational and commercial administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the operational and commercial administrator role. We want to see how your skills can support our teams, so don’t hold back on showcasing your administrative prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how you can contribute to our operations and commercial teams. Keep it friendly and professional – we love a good story!
Showcase Your Attention to Detail: Since the role involves maintaining various documents and reports, make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work – it shows you care!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at VIBRANIUM ENGINEERING PTE. LTD.
✨Know Your Responsibilities
Familiarise yourself with the job description and responsibilities. Understand what administrative support entails for both the Operations and Commercial teams, and be ready to discuss how your skills align with these tasks.
✨Prepare Relevant Examples
Think of specific examples from your past experiences that demonstrate your ability to handle operational documents, coordinate with vendors, and manage logistics. This will show the interviewer that you can hit the ground running.
✨Showcase Your Organisational Skills
Since the role involves maintaining proper filing and documentation, be prepared to talk about your organisational strategies. Discuss any tools or methods you use to keep track of important documents and ensure compliance.
✨Engage with Questions
Prepare thoughtful questions to ask the interviewer about the team dynamics and company culture. This shows your interest in the role and helps you gauge if it’s the right fit for you.