Job type: Fixed term contract, ending 31 March 2027 [30 hours per week]
About the role
Vibe UK is an established youth charity that puts young people at the heart of everything it does. We're looking for an organised, detail-focused HR & Finance Coordinator to keep our central team running smoothly. You'll be the main contact for finance administration and HR, working alongside our HR provider and our external payroll company. You'll also look after the day-to-day systems that keep the organisation compliant and operational.
This is a varied role, ideal for someone who enjoys juggling finance, people and admin tasks and takes pride in getting the details right.
What you'll be doing
Finance
- Completing bookkeeping from start to finish, including monthly reconciliations, in line with the financial timetable
- Supporting the monthly payroll alongside our external payroll company
- Managing insurance renewals and sourcing the best quotes
- Working with the finance team on uniform ordering and renewals
HR
- Supporting recruitment, including shortlisting and coordinating interviews, and helping us maintain our Disability Confident recognition
- Managing the new starter and induction process, including DBS and reference checks and preparing offers and contracts
- Managing annual DBS renewals for all staff
- Working with Work Nest and line managers to advise on employee relations, including disciplinaries, grievances and absence management
- Supporting the senior management team with the annual objective-setting and appraisal process
Governance and operations
- Acting as our contact for GDPR and data protection issues, including as DPO
- Maintaining our business continuity plan and risk register, and prompting teams to keep their sections up to date
- Organising and attending SMT and Trustee meetings, producing agendas and recording actions, using AI tools where they save time
- Coordinating with our external IT provider and managing mobile phone arrangements
- Maintaining office systems and procedures, and acting as the main contact for our virtual office in Baltic and our new office premises
- Keeping a commercial mindset that reflects our charity status in everything you do
About you
- Experience in finance and HR administration, including payroll
- Good written and verbal communication skills
- Knowledge and experience of GDPR
- Highly organised, able to multi-task, with excellent attention to detail
- A basic understanding of AI and how to use it at work
- Able to work independently, and self-motivated and driven
- Previous HR administration, payroll and basic finance experience
- Some knowledge of employment law
- Experience of working in a charity
- Degree level education or equivalent (CIPD desirable)
- A genuine desire to work in the charity sector and an understanding of its challenges
Please note:
This post requires an enhanced DBS check.
- Company events
- Company pension
- Free parking
- On-site parking
- Private medical insurance
- Sick pay
As a Disability Confident employer, we are dedicated to creating an accessible and supportive environment, ensuring fair opportunities for all. If you need adjustments or accommodations during the recruitment process, please let us know, we’re here to help.
#J-18808-Ljbffr
HR & Finance Coordinator in Liverpool employer: VIBE
Join a dynamic and supportive organisation in the energy efficiency sector, where your expertise as a Retrofit Assessor will be valued and rewarded. With a competitive salary and commission structure, along with opportunities for professional growth, you'll enjoy a varied field-based role covering beautiful projects across Wales and the South West. Embrace a work culture that prioritises collaboration and innovation, making it an excellent place for those seeking meaningful and impactful employment.
