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- Tasks: Provide high-level support to the Managing Director and manage Business Services.
- Company: Established and growing business in Swansea with a dynamic team.
- Benefits: Competitive salary of £45,000 plus benefits and career growth opportunities.
- Why this job: Be a key player in a senior role with real influence and responsibility.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
- Other info: Office-based role with excellent variety and visibility in a supportive environment.
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
£45,000 + benefits
Swansea - Office based (5 days per week)
Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration.
This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Reporting directly to the Managing Director, the successful candidate will:
- Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function.
- Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business.
For immediate consideration, please forward your CV to Alex at Vibe. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.
Senior EA to the MD & Business Services Manager in Swansea employer: Vibe Recruit
Contact Detail:
Vibe Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior EA to the MD & Business Services Manager in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior EA role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for those interviews! Research the company and the Managing Director's background. Tailor your responses to show how your skills align with their needs, especially in managing workloads and improving processes.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in high-level support and business services management. Confidence is key when you’re aiming for that senior role!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Senior EA to the MD & Business Services Manager in Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the job specs. Highlight your experience as an Executive Assistant and any relevant skills that align with the responsibilities mentioned in the job description. We want to see how you can bring value to our team!
Showcase Your Skills: Don’t just list your duties; showcase your achievements! Use specific examples that demonstrate your organisational skills, ability to manage priorities, and any process improvements you've implemented. This will help us see your potential impact on our business.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your background aligns with our needs. Be genuine and let your personality come through – we love to see enthusiasm!
Apply Through Our Website: For the best chance of getting noticed, apply directly through our website. It streamlines the process for us and ensures your application gets to the right people quickly. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Vibe Recruit
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant and Business Services Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and sales administration, so you can confidently discuss how your experience aligns with these requirements.
✨Showcase Your Organisational Skills
As this role demands high-level organisation, prepare examples that demonstrate your ability to manage multiple tasks efficiently. Think about times when you successfully coordinated meetings or managed complex schedules, and be ready to share these stories during the interview.
✨Prepare Questions for the MD
Interviews are a two-way street! Prepare insightful questions to ask the Managing Director about their vision for the company and how the Business Services function fits into that. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
✨Demonstrate Your Commercial Acumen
Since the role involves using business judgement to identify process improvements, come prepared with ideas or examples of how you've previously improved efficiency or reduced costs in your past roles. This will highlight your proactive approach and understanding of business operations.
