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- Tasks: Provide high-level support to the MD and manage Business Services for smooth operations.
- Company: Established and growing business in Swansea with a dynamic team.
- Benefits: Competitive salary, benefits, and a chance to influence senior management decisions.
- Why this job: Be at the heart of the business, making a real impact and driving efficiency.
- Qualifications: Experience as an Executive Assistant and strong organisational skills required.
- Other info: Permanent office-based role with excellent career visibility and growth opportunities.
Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration.
This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Reporting directly to the Managing Director, the successful candidate will:
- Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function.
- Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business.
For immediate consideration, please forward your CV to Alex at Vibe.
Senior EA to the MD & Business Services Manager employer: Vibe Recruit
Contact Detail:
Vibe Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior EA to the MD & Business Services Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior EA role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Senior Executive Assistant. Tailor your responses to show you're the perfect fit for their team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the best candidate for the role. Highlight your experience in managing high-level tasks and supporting senior management effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior EA to the MD & Business Services Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Senior EA role. Highlight your organisational prowess and any previous experience in supporting senior management, as this will show us you’re the right fit for the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your background makes you the perfect candidate. Don’t forget to mention your ability to manage multiple tasks and maintain high standards.
Showcase Your Achievements: When detailing your past roles, focus on specific achievements rather than just duties. We want to see how you’ve made a difference in previous positions, especially in areas like sales administration or process improvements.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Vibe Recruit
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant and Business Services Manager. Familiarise yourself with the key tasks mentioned in the job description, like diary management and sales administration. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, as this will highlight your capability to support the Managing Director effectively.
✨Demonstrate Your Business Acumen
The position involves using business and commercial judgement, so come prepared with insights on process improvements or cost management strategies you've implemented before. This will not only showcase your analytical skills but also your proactive approach to enhancing business operations.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s goals, challenges, or the team dynamics. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values. Plus, it gives you a chance to engage with the interviewers on a deeper level.
