At a Glance
- Tasks: Coordinate resources and manage supplier relationships in a dynamic healthcare environment.
- Company: Join a leading global healthcare organisation with a professional vibe.
- Benefits: Earn £18.00 per hour, enjoy a Monday to Friday schedule, and develop your career.
- Other info: Great opportunity for career growth in a fast-paced setting.
- Why this job: Make a real impact in occupational health while working with a supportive team.
- Qualifications: Strong organisational skills and experience in a regulated environment are key.
The predicted salary is between 18 - 18 £ per hour.
Vibe Recruit is currently seeking an experienced and highly organised Occupational Health Co-ordinator to join a leading global healthcare organisation based in Abingdon, Oxfordshire. This is an excellent opportunity to join a fast-paced and professional environment, supporting the delivery of occupational health and toxicology services. The successful candidate will play a key role in coordinating resources, managing supplier relationships, supporting governance activities, and ensuring the smooth day-to-day operation of the Occupational Health team.
Key Responsibilities
- Supplier Management
- Source and onboard new suppliers.
- Manage contracts, compliance documentation, and supplier records.
- Build and maintain strong supplier relationships.
- Monitor supplier performance against agreed KPIs and SLAs.
- Resourcing & Recruitment
- Liaise with recruitment agencies regarding staffing requirements.
- Screen applications and support interview processes.
- Review and approve contractor timesheets.
- Clinical Team Coordination
- Manage staff rotas and resource allocation.
- Maintain operational dashboards and scheduling systems.
- Work closely with management to ensure effective workforce planning.
- Onboarding & Offboarding
- Coordinate new starter inductions and compliance checks.
- Arrange equipment, system access, and training requirements.
- Manage leaver processes and asset returns.
- Payroll & Procurement Support
- Raise purchase orders and process invoices.
- Approve and receipt goods and services.
- Support monthly payroll administration.
- Administration & Governance
- Organise meetings and maintain accurate records.
- Manage inventory and office resources.
- Support policy and SOP reviews.
- Handle complaints and assist with audit preparation.
- Produce reports and analyse data to support business and client requirements.
- Data Protection & Compliance
- Manage Data Subject Access Requests (DSARs) in line with GDPR regulations.
- Ensure confidentiality and compliance with all data protection requirements.
- Clinical Audit & Medical Records
- Support clinical audit activities and maintain audit documentation.
- Coordinate the secure transfer and management of medical records in accordance with company procedures.
- Chemist On-Call Administration
- Coordinate pharmacist rotas and system access.
- Maintain website information and relevant records.
About You
The ideal candidate will possess:
- Excellent written and verbal communication skills.
- Strong organisational skills with exceptional attention to detail.
- A process-driven approach and commitment to compliance.
- The ability to work independently and adapt to changing priorities.
- Strong multitasking and workload management skills.
- Good IT skills, including proficiency in Microsoft Office applications.
- Experience working within a healthcare environment (desirable).
- Experience working within a regulated or audited environment such as ISO 9001, CQC, or similar frameworks (desirable).
What's on Offer
- £18.00 per hour.
- Paid monthly.
- Monday to Friday working pattern, 9:00am - 5:00pm.
- Opportunity to work with a globally recognised healthcare organisation.
- Professional and supportive working environment.
- Potential for career development and progression.
If you are a proactive administrator with excellent coordination skills and experience working within a regulated environment, we would love to hear from you.
Vibe Recruit is acting as an Employment Business in relation to this vacancy.
Occupational Health Administrator employer: Vibe Recruit
Vibe Recruit is an excellent employer for skilled welders, offering a supportive work culture that values craftsmanship and safety. Located in Bridgend, the company provides opportunities for professional growth and development, ensuring that employees can enhance their skills in a dynamic environment. With a focus on quality and teamwork, Vibe Recruit stands out as a rewarding place to build a career in welding and fabrication.
StudySmarter Expert Advice🤫
We think this is how you could land Occupational Health Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Vibe Recruit.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Vibe Recruit.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Vibe Recruit, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Occupational Health Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Vibe Recruit.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Vibe Recruit.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Vibe Recruit. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Vibe Recruit. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Vibe Recruit
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Vibe Recruit’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
