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- Tasks: Support the Managing Director and oversee Business Services for smooth operations.
- Company: Established and growing business in Swansea with a dynamic team.
- Benefits: Competitive salary, benefits, and a chance to be a key player in the senior team.
- Why this job: Take on real responsibility and influence in a hands-on role.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
- Other info: Office-based role with excellent career visibility and growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
£45,000 + benefits
Swansea – Office based (5 days per week)
Are you an experienced Executive Assistant looking for a senior, hands‑on role with real responsibility and influence? Our client, a well‑established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team.
About the role
This key appointment combines trusted, day‑to‑day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Responsibilities
- Provide high‑level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Act as a trusted right‑hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Hold accountable manager for the Business Services department, full ownership of standards, processes and performance across the function.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
Benefits
This is a permanent, fully office‑based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well‑run, ambitious business.
How to apply
For immediate consideration, please forward your CV to Alex at Vibe. Vibe Recruit is acting as an Employment Agency in relation to this vacancy.
Senior EA & Business Services Manager in London employer: Vibe Recruit
Contact Detail:
Vibe Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior EA & Business Services Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior EA role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Senior Executive Assistant. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your experience in managing workloads and supporting senior management, just like the role requires.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Senior EA & Business Services Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Senior EA & Business Services Manager role. Highlight your organisational skills, experience in managing executive tasks, and any relevant achievements that showcase your ability to support a senior management team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed similar responsibilities in the past and express your enthusiasm for contributing to the company's success.
Showcase Your Business Acumen: Since this role involves overseeing business services and sales administration, make sure to highlight any experience you have in these areas. Discuss how you've improved processes or contributed to business growth in previous roles to demonstrate your commercial judgement.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. This way, we can ensure your application gets the attention it deserves, and you can easily keep track of your application status!
How to prepare for a job interview at Vibe Recruit
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant & Business Services Manager. Familiarise yourself with key tasks like diary management, meeting coordination, and sales administration. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past. Think about times when you improved processes or enhanced efficiency, as these are crucial for the position.
✨Prepare Questions That Matter
Interviews are a two-way street, so come armed with thoughtful questions about the company’s culture, the team dynamics, and how success is measured in the role. This shows your genuine interest and helps you assess if the company is the right fit for you.
✨Demonstrate Your Leadership Potential
As you'll be managing the Business Services department, highlight your leadership experiences. Share stories where you’ve guided teams, implemented changes, or driven improvements. This will illustrate your capability to take ownership and lead effectively.
