Occupational Health Coordinator in Abingdon

Vibe Recruit is currently seeking an experienced and highly organised Occupational Health Co-ordinator to join a leading global healthcare organisation based in Abingdon, Oxfordshire. This is an excellent opportunity to join a fast‑paced and professional environment, supporting the delivery of occupational health and toxicology services. The successful candidate will play a key role in coordinating resources, managing supplier relationships, supporting governance activities, and ensuring the smooth day‑to‑day operation of the Occupational Health team.

Key Responsibilities

• Supplier Management
  • Source and onboard new suppliers.
  • Manage contracts, compliance documentation, and supplier records.
  • Build and maintain strong supplier relationships.
  • Monitor supplier performance against agreed KPIs and SLAs.
• Resourcing & Recruitment
  • Liaise with recruitment agencies regarding staffing requirements.
  • Screen applications and support interview processes.
  • Review and approve contractor timesheets.
• Clinical Team Coordination
  • Manage staff rotas and resource allocation.
  • Maintain operational dashboards and scheduling systems.
  • Work closely with management to ensure effective workforce planning.
• Onboarding & Offboarding
  • Coordinate new starter inductions and compliance checks.
  • Arrange equipment, system access, and training requirements.
  • Manage leaver processes and asset returns.
• Payroll & Procurement Support
  • Raise purchase orders and process invoices.
  • Approve and receipt goods and services.
  • Support monthly payroll administration.
• Administration & Governance
  • Organise meetings and maintain accurate records.
  • Manage inventory and office resources.
  • Support policy and SOP reviews.
  • Handle complaints and assist with audit preparation.
  • Produce reports and analyse data to support business and client requirements.
• Data Protection & Compliance
  • Manage Data Subject Access Requests (DSARs) in line with GDPR regulations.
  • Ensure confidentiality and compliance with all data protection requirements.
• Clinical Audit & Medical Records
  • Support clinical audit activities and maintain audit documentation.
  • Coordinate the secure transfer and management of medical records in accordance with company procedures.
• Chemist On‑Call Administration
  • Coordinate pharmacist rotas and system access.
  • Maintain website information and relevant records.

About You

• Excellent written and verbal communication skills.
• Strong organisational skills with exceptional attention to detail.
• A process‑driven approach and commitment to compliance.
• The ability to work independently and adapt to changing priorities.
• Strong multitasking and workload management skills.
• Good IT skills, including proficiency in Microsoft Office applications.
• Experience working within a healthcare environment (desirable).
• Experience working within a regulated or audited environment such as ISO 9001, CQC, or similar frameworks (desirable).

What's on Offer

• £18.00 per hour.
• Paid monthly.
• Monday to Friday working pattern, 9:00am - 5:00pm.
• Opportunity to work with a globally recognised healthcare organisation.
• Professional and supportive working environment.
• Potential for career development and progression.

If you are a proactive administrator with excellent coordination skills and experience working within a regulated environment, we would love to hear from you.