Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Managing Director and manage Business Services for a growing company.
- Company: Established business in Swansea with a focus on growth and efficiency.
- Benefits: Competitive salary, benefits, and a chance to influence senior management.
- Why this job: Be a key player in a dynamic environment and make a real impact.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
- Other info: Office-based role with excellent career visibility and development opportunities.
Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration.
This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Reporting directly to the Managing Director, the successful candidate will:
- Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function.
- Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business.
For immediate consideration, please forward your CV to Alex at Vibe.
Senior EA & Business Services Manager in Swansea employer: Vibe Recruit Limited
Contact Detail:
Vibe Recruit Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior EA & Business Services Manager in Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior EA role. You never know who might have the inside scoop on opportunities!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Senior Executive Assistant. Tailor your responses to show you're the perfect fit for their team.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the best candidate for the role. Highlight your experience in managing executive tasks and improving business services, just like they need.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and get noticed. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Senior EA & Business Services Manager in Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Senior EA & Business Services Manager role. Highlight your previous experience in executive support and any leadership roles you've held, as this will show us you're ready for the responsibility.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific examples of how you've successfully managed tasks similar to those listed in the job description, and don’t forget to express your enthusiasm for joining our team.
Showcase Your Organisational Skills: Since this role requires top-notch organisational abilities, make sure to demonstrate these in your application. Whether it's through your CV layout or examples of past projects, we want to see how you keep things running smoothly and efficiently.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Vibe Recruit Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant & Business Services Manager. Familiarise yourself with key tasks like diary management, meeting coordination, and sales administration. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, be prepared to discuss specific examples of how you've successfully managed multiple priorities in the past. Think about times when you improved processes or enhanced efficiency, as these are crucial skills for the position.
✨Prepare Questions for the Managing Director
Interviews are a two-way street! Prepare insightful questions that show your interest in the company and the role. Ask about their vision for the Business Services department or how they measure success in the Executive Assistant role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Demonstrate Your Leadership Potential
As you'll be part of the Senior Management Team, it's important to convey your leadership abilities. Share experiences where you've led a team or project, highlighting your ability to manage workloads and drive results. This will reassure them that you can take ownership of the Business Services function effectively.
