At a Glance
- Tasks: Support the Managing Director and manage Business Services for a growing company.
- Company: Established business in Swansea with a focus on growth and efficiency.
- Benefits: Competitive salary, benefits, and a key role in senior management.
- Other info: Permanent office-based role with excellent career visibility and development.
- Why this job: Be at the heart of the business, making impactful decisions every day.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
The predicted salary is between 36000 - 60000 € per year.
Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team. This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration.
This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Reporting directly to the Managing Director, the successful candidate will:
- Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function.
- Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business.
Locations
Senior EA & Business Services Manager in Swansea, Wales employer: Vibe Recruit Limited
Join a well-established and growing business in Swansea as a Senior Executive Assistant & Business Services Manager, where you will play a pivotal role in supporting the Managing Director and leading the Business Services function. With a strong emphasis on employee development, a collaborative work culture, and a competitive salary package, this position offers a unique opportunity to influence the company's operations while enjoying the benefits of a supportive team environment. Experience the satisfaction of being at the heart of a dynamic organisation that values your contributions and fosters professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Senior EA & Business Services Manager in Swansea, Wales
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend local events in Swansea. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior EA role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We want you to show them you’re not just another candidate; you’re the perfect fit for their team. Tailor your answers to reflect how your skills align with their needs.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. We suggest focusing on common questions for Executive Assistants and Business Services Managers, so you can confidently showcase your experience and skills.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. We recommend reiterating your enthusiasm for the role and mentioning something specific from the interview to keep you fresh in their minds.
We think you need these skills to ace Senior EA & Business Services Manager in Swansea, Wales
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Senior EA & Business Services Manager role. Highlight your organisational skills, experience in managing executive tasks, and any relevant achievements that showcase your ability to support senior management.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully managed similar responsibilities in the past and express your enthusiasm for being part of a growing business.
Showcase Your Business Acumen:Since this role involves overseeing business services and sales administration, make sure to demonstrate your understanding of business processes and your ability to identify improvements. Share any relevant experiences where you’ve made a positive impact on efficiency or service levels.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother application process. This way, we can ensure your application gets the attention it deserves and you can easily keep track of your application status!
How to prepare for a job interview at Vibe Recruit Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant & Business Services Manager. Familiarise yourself with key tasks like diary management, meeting coordination, and sales administration. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples that highlight your ability to manage multiple tasks efficiently. Think about times when you successfully coordinated meetings or streamlined processes. Be ready to discuss how you can bring that same level of organisation to their team.
✨Demonstrate Leadership Qualities
As you'll be sitting on the Senior Management Team, it’s crucial to convey your leadership skills. Prepare to talk about your experience in managing teams or projects, and how you’ve influenced positive change in previous roles. This will show them you’re not just an assistant but a strategic partner.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that reflect your interest in the company and the role. Inquire about their expectations for the Business Services department or how they measure success in this position. This shows you’re genuinely interested and thinking ahead about how you can contribute.
