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- Tasks: Support the Managing Director and manage Business Services for a growing company.
- Company: Established business in Swansea with a focus on growth and efficiency.
- Benefits: Competitive salary, benefits, and a chance to influence senior management.
- Other info: Permanent role with excellent career visibility and development opportunities.
- Why this job: Be at the heart of the business, making impactful decisions every day.
- Qualifications: Experience as an Executive Assistant and strong organisational skills.
The predicted salary is between 45000 - 45000 £ per year.
£45,000 + benefits
Swansea - Office based (5 days per week)
Are you an experienced Executive Assistant looking for a senior, hands-on role with real responsibility and influence? Our client, a well-established and growing business based in Swansea, is recruiting a Senior Executive Assistant to the Managing Director & Business Services Manager to join their Senior Management Team.
This is a key appointment within the organisation, combining trusted, day-to-day Executive Assistant support to the Managing Director with full ownership of the Business Services function, including Sales Administration. This role is ideal for someone who enjoys being close to the heart of a business, takes pride in organisation and execution, and wants to play a meaningful role in helping a company run smoothly and efficiently.
Reporting directly to the Managing Director, the successful candidate will:
- Provide high-level Executive Assistant support, including inbox and diary management, task and priority control, meeting coordination, minute taking and travel arrangements.
- Sit on the Senior Management Team as the accountable manager for the Business Services department, with full ownership of standards, processes and performance across the function.
- Act as a trusted right-hand to the Managing Director, helping manage workload, follow up actions and maintain momentum across the business.
- Manage and develop the Sales Administration function, providing guidance and oversight to the Sales Administration Team Leader and supporting departmental improvement.
- Ensure Sales Administration service levels are achieved, including turnaround times, pricing accuracy and quality standards.
- Oversee core business services including documentation, policies, facilities coordination and support with HR and recruitment administration.
- Use strong business and commercial judgement to identify process improvements, manage costs and support the business as it continues to grow.
This is a permanent, fully office-based role offering excellent variety, responsibility and visibility. In return, the successful candidate will receive a competitive salary, benefits and the opportunity to establish themselves as a key member of the senior team within a well-run, ambitious business.
For immediate consideration, please forward your CV to Alex at Vibe.
Locations
Senior EA & Business Services Manager in Gorseinon, Swansea employer: VIBE RECRUIT LIMITED
Contact Detail:
VIBE RECRUIT LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior EA & Business Services Manager in Gorseinon, Swansea
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Senior EA role.
✨Tip Number 2
Prepare for the interview by researching the company inside out. Understand their values, culture, and recent news. We want you to walk in feeling confident and ready to show how you can be the right-hand person to the Managing Director.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisation and execution. We suggest using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We believe this small gesture can set you apart from other candidates.
We think you need these skills to ace Senior EA & Business Services Manager in Gorseinon, Swansea
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Senior EA & Business Services Manager role. Highlight your organisational skills, experience in executive support, and any relevant achievements that showcase your ability to manage business services effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've successfully supported senior management and improved processes in previous positions. Keep it engaging and personal!
Showcase Your Communication Skills: As an Executive Assistant, strong communication is key. Make sure your application is clear, concise, and free of errors. This will demonstrate your attention to detail and professionalism, which are crucial for the role.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at VIBE RECRUIT LIMITED
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Executive Assistant & Business Services Manager. Familiarise yourself with key tasks like diary management, meeting coordination, and sales administration. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Showcase Your Organisational Skills
Since this role requires excellent organisation and execution, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained efficiency, as this will highlight your suitability for the position.
✨Demonstrate Leadership Qualities
As you'll be sitting on the Senior Management Team, it's crucial to convey your leadership abilities. Share instances where you've led a team or improved processes in your previous roles. This will show that you can take ownership of the Business Services function and drive performance.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s goals, challenges, and the expectations for the role. This not only shows your genuine interest but also gives you a chance to assess if the company aligns with your career aspirations. It’s a great way to engage with the interviewers and leave a lasting impression.