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- Tasks: Coordinate global bid coaching and manage staffing for strategic pursuits.
- Company: Join Vialto Partners, a leader in Global Mobility Services with a dynamic team.
- Benefits: Remote work, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a global team making a real impact in mobility services.
- Qualifications: 3-6 years in project coordination or staffing roles, with strong organisational skills.
- Other info: Work remotely from the UK or Ireland in an inclusive environment.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Company Overview
Vialto Partners is a market leader in Global Mobility Services. Our purpose is to "Connect the World." We are unique and the only standâalone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. Our teams help companies streamline and effectively manage their global mobility programs in a costâefficient and compliant manner. Our services focus on providing crossâborder compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 8,000 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations.
Job Description
As the Global Bid Roster Coordinator, you will play a vital role in orchestrating the staffing and operational discipline of our global bid coaching and pursuit enablement activities. You will own and manage the allocation of bid coaches and related pursuit resources across priority opportunities, ensuring appropriate coverage, governance adherence, and process consistency across geographies. This role is essential to ensuring our most strategic pursuits are resourced effectively and executed in line with internal best practices and compliance expectations. You will collaborate with pursuit leaders, bid coaches, client partners, and business operations teams to maintain an agile, transparent, and wellâgoverned global pursuit support system.
Key Responsibilities
- Global Staffing & Roster Management
- Maintain and manage the global bid coach roster, including availability, skillsets, and time zones.
- Assign appropriate resources to pursuits based on complexity, region, timelines, and coach expertise.
- Ensure equitable workload distribution and support talent development across the bid coaching community.
- Forecast demand and support capacity planning for upcoming pursuits.
- Governance & Compliance
- Enforce adherence to pursuit governance protocols, including pursuit approvals, compliance documentation, and checkpoint reviews.
- Track pursuit milestones and flag risks related to missing steps or gaps in resource allocation.
- Support reporting on pursuit activity, resourcing efficiency, and outcomes for leadership visibility.
- Process Optimisation & Tooling
- Maintain accurate records in pursuit tracking systems and resource allocation platforms (e.g., Salesforce, Smartsheet, or internal tools).
- Identify and implement opportunities for improving pursuit operations, coordination workflows, and global consistency.
- Coordinate training, onboarding, and communications for new bid coaches or support personnel.
- CrossâFunctional Collaboration
- Serve as a central liaison between bid coaches, pursuit managers, sales teams, and leadership stakeholders.
- Collaborate with HR, Finance, and Compliance to ensure pursuit efforts are aligned with firmâwide policies and commercial frameworks.
- Support initiative rollouts related to pursuit methodology, tools, or compliance enhancements.
Qualifications
- 3â6 years in project coordination, professional services operations, staffing, or pursuit support roles.
- Exposure to largeâscale proposal environments, preferably in consulting, legal, or global mobility services.
- Familiarity with pursuit lifecycle, governance models, and resourcing operations in matrixed organisations.
Skills & Competencies
- Highly organised and detailâoriented, with strong followâthrough and prioritisation skills.
- Excellent communicator with stakeholder management ability across levels and cultures.
- Techâsavvy; comfortable with collaborative platforms, databases, and tracking/reporting tools.
- Proactive, resilient, and solutionsâoriented in a fastâpaced, deadlineâdriven environment.
Additional Information
This is a regular fullâtime position. This is a remote role from the UK or Ireland. We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
Global Bid Roster Coordinator in London employer: Vialto Partners
Contact Detail:
Vialto Partners Recruiting Team
StudySmarter Expert Advice đ€«
We think this is how you could land Global Bid Roster Coordinator in London
âšTip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that arenât even advertised yet.
âšTip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. We want to see you shine, so practice common interview questions too!
âšTip Number 3
Follow up after interviews with a thank-you email. It shows your enthusiasm and keeps you fresh in their minds. Plus, itâs a great chance to reiterate why youâre the perfect fit!
âšTip Number 4
Donât forget to apply through our website! Itâs the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about joining our team.
We think you need these skills to ace Global Bid Roster Coordinator in London
Some tips for your application đ«Ą
Tailor Your Application: Make sure to customise your CV and cover letter for the Global Bid Roster Coordinator role. Highlight your experience in project coordination and staffing, and show how your skills align with Vialto Partners' focus on global mobility services.
Showcase Your Organisational Skills: Since this role requires strong organisational abilities, give examples of how you've managed complex projects or resources in the past. We want to see your attention to detail and how you prioritise tasks effectively.
Communicate Clearly: Your written communication is key! Use clear and concise language in your application. Remember, you're applying for a role that involves liaising with various stakeholders, so demonstrate your communication skills right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. Itâs the best way to ensure your application gets the attention it deserves. Plus, youâll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Vialto Partners
âšKnow Your Stuff
Before the interview, dive deep into Vialto Partners and their global mobility services. Understand their mission to 'Connect the World' and how your role as a Global Bid Roster Coordinator fits into that vision. Familiarise yourself with their governance protocols and the importance of compliance in bid processes.
âšShowcase Your Organisational Skills
As this role requires strong organisational abilities, be ready to discuss specific examples from your past experiences where you successfully managed complex projects or coordinated teams. Highlight your attention to detail and how you've ensured equitable workload distribution in previous roles.
âšCommunicate Effectively
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Prepare to demonstrate your communication skills by discussing how you've managed relationships across different levels and cultures in your previous positions.
âšBe Tech-Savvy
Familiarise yourself with tools like Salesforce and Smartsheet, as well as any other relevant tracking or reporting platforms. Be prepared to discuss how you've used technology to optimise processes in your past roles, and show your willingness to learn new systems quickly.
