Global Bid Roster Coordinator

Company Overview

Vialto Partners is a market leader in Global Mobility Services. Our purpose is to “Connect the World.” We are unique and the only stand‑alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues. Our teams help companies streamline and effectively manage their global mobility programs in a cost‑efficient and compliant manner. Our services focus on providing cross‑border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 8,000 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Job Description

As the Global Bid Roster Coordinator, you will play a vital role in orchestrating the staffing and operational discipline of our global bid coaching and pursuit enablement activities. You will own and manage the allocation of bid coaches and related pursuit resources across priority opportunities, ensuring appropriate coverage, governance adherence, and process consistency across geographies. This role is essential to ensuring our most strategic pursuits are resourced effectively and executed in line with internal best practices and compliance expectations. You will collaborate with pursuit leaders, bid coaches, client partners, and business operations teams to maintain an agile, transparent, and well‑governed global pursuit support system.

Key Responsibilities

Global Staffing & Roster Management

• Maintain and manage the global bid coach roster, including availability, skillsets, and time zones.
• Assign appropriate resources to pursuits based on complexity, region, timelines, and coach expertise.
• Ensure equitable workload distribution and support talent development across the bid coaching community.
• Forecast demand and support capacity planning for upcoming pursuits.

Governance & Compliance

• Enforce adherence to pursuit governance protocols, including pursuit approvals, compliance documentation, and checkpoint reviews.
• Track pursuit milestones and flag risks related to missing steps or gaps in resource allocation.
• Support reporting on pursuit activity, resourcing efficiency, and outcomes for leadership visibility.

Process Optimisation & Tooling

• Maintain accurate records in pursuit tracking systems and resource allocation platforms (e.g., Salesforce, Smartsheet, or internal tools).
• Identify and implement opportunities for improving pursuit operations, coordination workflows, and global consistency.
• Coordinate training, onboarding, and communications for new bid coaches or support personnel.

Cross‑Functional Collaboration

• Serve as a central liaison between bid coaches, pursuit managers, sales teams, and leadership stakeholders.
• Collaborate with HR, Finance, and Compliance to ensure pursuit efforts are aligned with firm‑wide policies and commercial frameworks.
• Support initiative rollouts related to pursuit methodology, tools, or compliance enhancements.

Qualifications

• 3–6 years in project coordination, professional services operations, staffing, or pursuit support roles.
• Exposure to large‑scale proposal environments, preferably in consulting, legal, or global mobility services.
• Familiarity with pursuit lifecycle, governance models, and resourcing operations in matrixed organisations.

Skills & Competencies

• Highly organised and detail‑oriented, with strong follow‑through and prioritisation skills.
• Excellent communicator with stakeholder management ability across levels and cultures.
• Tech‑savvy; comfortable with collaborative platforms, databases, and tracking/reporting tools.
• Proactive, resilient, and solutions‑oriented in a fast‑paced, deadline‑driven environment.

Additional Information

• This is a regular full‑time position.
• This is a remote role from the UK or Ireland.

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status. Please note, AI is used as part of the application process.