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- Tasks: Support our Managing Director and Senior Leadership Team with administrative tasks and meeting coordination.
- Company: Via East Midlands is a dynamic company focused on efficient operations and leadership support.
- Benefits: Enjoy hybrid working, competitive salary, employee discounts, and career growth opportunities.
- Why this job: Join a fast-paced environment where your organisational skills can shine and make a real impact.
- Qualifications: Experience as an EA or PA at a senior level, strong Microsoft Office skills, and excellent communication.
- Other info: Full UK Drivers Licence required for travel across Nottinghamshire offices.
The predicted salary is between 36000 - 60000 £ per year.
Via East Midlands are seeking a highly professional and proactive Executive Assistant to provide dedicated support to our Managing Director and Senior Leadership Team based at our Head Office in Bilsthorpe. This role is pivotal in ensuring the smooth and efficient operations of Vias Senior Leadership team, requiring exceptional organisational skills, discretion, and the ability to operate in a fast-paced, senior leadership environment.
Key Responsibilities
- Executive Support: Support the management of the MDs and Senior leadership teams inboxes, drafting correspondence, preparing reports, briefing documents, and presentations.
- Meeting & Diary Management: Schedule and coordinate meetings with internal and external stakeholders, including venue and travel arrangements.
- Board Support: Prepare and distribute Board meeting packs, attend meetings, take minutes, and track follow-up actions.
- Administrative Excellence: Deliver high-quality administrative support across document production, data handling, and records management.
- Communication & Liaison: Act as the first point of contact for the MDs office, handling queries with professionalism and tact.
- Information & Action Management: Maintain accurate records of meetings and decisions, follow up on actions, and support project-related coordination.
What We're Looking For
- Proven experience in a similar EA or PA role at senior executive level.
- Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
- Excellent communication skills and the ability to interact effectively at all levels.
- Highly organised, discreet, and able to prioritise and multitask.
- Confident, professional, and proactive approach with strong attention to detail.
- Full UK Drivers Licence with the ability to travel across our Nottinghamshire Offices.
What can we offer?
- Competitive salary
- Hybrid Working
- Employee discounts and benefits
- Additional leave
- Free onsite parking
- Career growth opportunities within the company.
Ready to join us and make a positive impact? Apply now!
Executive Assistant employer: Via East Midlands
Contact Detail:
Via East Midlands Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office. Being proficient in Word, Excel, PowerPoint, and Outlook will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Research Via East Midlands and their Senior Leadership Team. Understanding their values, recent projects, and challenges can help you tailor your approach during any interviews and show that you're genuinely interested in contributing to their success.
✨Tip Number 3
Prepare examples from your past experience that showcase your organisational skills and ability to manage multiple tasks. Be ready to discuss how you've successfully supported senior executives in previous roles, as this will highlight your suitability for the position.
✨Tip Number 4
Practice your communication skills, especially in a professional context. Since you'll be the first point of contact for the MD's office, being able to convey information clearly and tactfully is crucial. Consider role-playing scenarios to build your confidence.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant or Personal Assistant at a senior level. Emphasise your organisational skills, discretion, and ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and communication skills. Mention specific examples of how you've supported senior executives in the past and how you can contribute to the smooth operations of Via East Midlands.
Highlight Technical Skills: Since strong Microsoft Office skills are essential for this role, ensure you mention your proficiency in Word, Excel, PowerPoint, and Outlook. Provide examples of how you've used these tools in previous roles.
Showcase Your Professionalism: In your application, convey your professional demeanor and ability to handle sensitive information with discretion. This is crucial for the role, so include any relevant experiences that demonstrate your tact and professionalism.
How to prepare for a job interview at Via East Midlands
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to organise and prioritise tasks is crucial. Be prepared to discuss specific examples from your past roles where you successfully managed multiple responsibilities or streamlined processes.
✨Demonstrate Discretion and Professionalism
This role requires a high level of discretion. During the interview, highlight situations where you handled sensitive information or maintained confidentiality, showcasing your professionalism in challenging scenarios.
✨Familiarise Yourself with Microsoft Office
Since strong Microsoft Office skills are essential, brush up on your proficiency in Word, Excel, PowerPoint, and Outlook. You might be asked about your experience with these tools, so be ready to provide examples of how you've used them effectively.
✨Prepare for Communication Scenarios
Effective communication is key in this role. Think of examples where you successfully liaised with various stakeholders or resolved conflicts. Be ready to demonstrate your ability to communicate clearly and tactfully during the interview.
