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- Tasks: Manage contracts and support clients and contractors with documentation.
- Company: Join VHR, a multi-award-winning recruitment company with a global presence.
- Benefits: Earn £13.50/hour, enjoy 21 days holiday, hybrid work, and private healthcare.
- Why this job: Be part of a dynamic team and develop your administrative skills in a supportive environment.
- Qualifications: Experience in clerical administration, strong attention to detail, and excellent communication skills.
- Other info: Flexible part-time hours with opportunities for social events and professional growth.
The predicted salary is between 13 - 16 £ per hour.
VHR is a multi-award-winning technical recruitment company, headquartered in London, supplying contract and permanent technical and professional staff to our clients within the Aerospace & Aviation, F1 & Automotive, Engineering & Manufacturing, and Civils & Infrastructure sectors. VHR currently employs 80 members of staff across our international office network in the UK, Europe, Middle East and North America, and generates a turnover of £50M annually.
As Contracts Administrator, reporting to the Contracts & Compliance Manager, you will be responsible for raising, issuing, filing, and supporting the signing and return of contractual documents relating to VHR’s contractors and clients. The role is part-time, with hours of work being four hours per day between 8am–5pm, Monday to Friday.
CONTRACTS ADMINISTRATOR DUTIES INCLUDE:
- Ensuring all contractor engagement contracts are raised accurately and issued to tight timescales.
- Ensuring all client engagement contracts are raised accurately and issued to tight timescales.
- Liaising with clients, contractors, and suppliers to support the signing and return of contract documentation.
- Utilising e-signing applications to manage the contract authorisation process.
- Applying updates to contractor and client contract templates as required.
- Archiving and e-filing all contractual and related documentation.
- Ensuring that contractor onboarding documentation is captured and accurately filed on the Company’s systems.
- Updating the Company’s document tracking systems to ensure awareness of outstanding and unsigned contracts.
- Compliance duties in support of Company policies.
- Providing administrative support to VHR’s management, as required.
REQUIREMENTS
This role will suit a candidate who has proven experience in a clerical administration role. The ideal candidate will have:
- Excellent attention to detail.
- Excellent verbal and written communication skills in English.
- Excellent organisational skills.
- Proven accuracy.
- Ability to work under pressure.
- Strong Microsoft Office skills.
- The ability to learn rapidly.
- A strong work ethic.
- Availability to work four hours per day between 8am–5pm, Monday to Friday.
COMPENSATION AND BENEFITS
- An hourly rate of £13.50.
- 21 days’ paid holiday (pro rata) plus bank holidays.
- Hybrid working between office and home.
- Private healthcare and pension.
- Company social events.
Contract Administrator - Facilities Management employer: VHR Global Technical Recruitment
Contact Detail:
VHR Global Technical Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Administrator - Facilities Management
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a Contract Administrator role. You never know who might have the inside scoop on an opportunity.
✨Tip Number 2
Prepare for interviews by researching VHR and understanding their values and operations. Tailor your responses to show how your skills in clerical administration and attention to detail can directly benefit their team. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience and skills. Focus on how you can manage contract documentation and support compliance duties effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at VHR and ready to dive into the world of facilities management.
We think you need these skills to ace Contract Administrator - Facilities Management
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Contracts Administrator. Highlight your clerical administration experience and any relevant skills, like attention to detail and organisational abilities. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time role. Mention your experience with contract documentation and your ability to work under pressure. We love a good story!
Show Off Your Communication Skills: Since this role involves liaising with clients and contractors, make sure your written communication skills come through in your application. Use clear and concise language, and don’t forget to proofread for any errors. We appreciate clarity!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at VHR!
How to prepare for a job interview at VHR Global Technical Recruitment
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the basics of contract administration. Familiarise yourself with common terms and processes related to contracts, especially in facilities management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Since this role requires excellent attention to detail, prepare examples from your past experience where your meticulousness made a difference. Whether it was catching an error in a document or ensuring compliance with regulations, these anecdotes will highlight your suitability for the position.
✨Demonstrate Your Communication Skills
As a Contracts Administrator, you'll be liaising with various stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing that you can engage effectively with clients and contractors.
✨Be Ready to Discuss Technology
Familiarity with e-signing applications and document tracking systems is crucial. Brush up on any relevant software you've used in the past and be prepared to discuss how you can leverage technology to streamline the contract authorisation process at VHR.