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- Tasks: Join us as an Administrator to manage documents and support daily operations.
- Company: We're a dynamic team in Huddersfield focused on efficient administrative processes.
- Benefits: Enjoy a competitive hourly rate, full training, and a friendly work environment.
- Why this job: This role offers hands-on experience and the chance to develop your organisational skills.
- Qualifications: Previous admin experience and proficiency in ProjectWise and SharePoint are essential.
- Other info: Work on-site five days a week and enhance your professional communication skills.
We are seeking a reliable and detail-focused Administrator / Document Controller to join our team in Huddersfield. This role supports day-to-day operations, ensuring accurate document control and smooth administrative processes.
Key Responsibilities:
- Manage and update project documents using ProjectWise and SharePoint
- Maintain databases, track updates, and liaise with work planners
- Prepare meeting documents, take minutes, and follow up on actions
- Answer phones, manage messages, and cover reception as needed
- Provide excellent customer service to both internal and external contacts
- Use MS Word, Excel, and PowerPoint for various admin tasks
Requirements:
- Experience in a similar admin/document control role
- Proficient in ProjectWise and SharePoint (essential)
- Strong attention to detail and organisational skills
- Confident communicator with a professional, customer-focused attitude
- Able to work on-site five days a week
What's Offered:
- Competitive hourly rate
- Full training and support
- Friendly, professional working environment
Administrator employer: VGC
Contact Detail:
VGC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with ProjectWise and SharePoint before applying. These tools are essential for the role, so having a good understanding of how they work will give you an edge during the interview.
✨Tip Number 2
Brush up on your organisational skills by practising document management techniques. Being able to demonstrate your ability to keep things in order will show that you're detail-oriented, which is crucial for this position.
✨Tip Number 3
Prepare to discuss your previous experience in admin roles. Think of specific examples where you've successfully managed documents or improved processes, as this will highlight your suitability for the job.
✨Tip Number 4
Practice your communication skills, especially in a customer service context. Be ready to explain how you've handled challenging situations with clients or colleagues, as this will demonstrate your professional attitude.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and document control. Emphasise your proficiency with ProjectWise and SharePoint, as these are essential for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed documents or supported administrative processes in previous roles.
Highlight Customer Service Skills: Since the role requires excellent customer service, include examples of how you've effectively communicated with internal and external contacts in past positions. This will demonstrate your professional attitude.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at VGC
✨Showcase Your Document Control Skills
Make sure to highlight your experience with ProjectWise and SharePoint during the interview. Be prepared to discuss specific examples of how you've managed and updated project documents in previous roles.
✨Demonstrate Attention to Detail
Since this role requires a strong focus on detail, consider bringing along samples of your work that showcase your organisational skills. Discuss how you ensure accuracy in document management and administrative tasks.
✨Prepare for Customer Service Scenarios
As customer service is key in this role, think of examples where you've provided excellent service to both internal and external contacts. Be ready to explain how you handle difficult situations or queries professionally.
✨Practice Your Communication Skills
Given the need for confident communication, practice articulating your thoughts clearly. You might even want to prepare a few questions to ask the interviewer about the team dynamics and company culture to show your interest.
