At a Glance
- Tasks: Support daily office operations and ensure a welcoming environment.
- Company: Join Vets Now, a leader in emergency pet care with over 20 years of experience.
- Benefits: Enjoy 7 weeks leave, health cash plan, and discounts on pet care.
- Other info: We embrace diversity and are committed to accessibility for all applicants.
- Why this job: Be the heartbeat of our office and make a difference in pet care.
- Qualifications: Experience in office admin, strong communication, and organisational skills required.
The predicted salary is between 24300 - 29700 £ per year.
Up to £27,000 DOE
Monday - Friday 9am - 5pm
Working from our Support Office in Dunfermline
For over 20 years, Vets Now has been at the forefront of out of hours emergency care, supporting over 1,000 vet practices and operating in 60+ emergency clinics and specialist referral hospitals nationwide. We’re award-winning, innovative, and passionate about delivering exceptional care to pets and their owners.
About the role
We are looking for an Office Administrator to support the smooth and efficient day to day running of our Support Office. Acting as a central point of contact for our office operations and maintaining a well organised, compliant and welcoming working environment.
Key Responsibilities
- Act as first point of contact for visitors, contractors, colleagues and deliveries
- On site reception cover including shared mailboxes, managing mail and courier services
- Raise, monitor and coordinate maintenance requests with contractors and facilities partners
- Manage stationery, office supplies, catering and general office purchasing
- Checking and processing invoices, purchase orders and approvals
- Support Office keyholder, available for emergency call outs
- Perform Fire Marshall duties, including weekly fire alarm testing
- Suggest improvements to streamline office processes, colleague experience and operational efficiency
What we’re looking for:
- Previous experience of working within office administration
- Highly effective organisational skills and attention to detail
- Strong verbal and written communication skills, with confidence to engage professionally with colleagues, suppliers, contractors and visitors
- Confident managing orders and processing invoices
- Computer literacy, with excellent knowledge of MS Office packages
Why Join Us?
At Vets Now we value our people, that’s why we offer great perks and benefits. As a Vets Now employee your benefits will include but not be limited to:
- 7 weeks pro rata annual leave
- Your birthday as a paid day off
- Health Cash Plan provided by Simply Health UK
- Standard Pension contributions – 5% Employee/3% Employer
- Up to 50% discounted staff pet care
- Death in service of two times annual salary
- Membership of employee wellbeing programme
- Company sick, maternity, paternity and adoption pay schemes
Inclusion & Accessibility
We welcome applications from all backgrounds and are proud to be a Disability Confident Employer. If you have a disability or health condition, we’re committed to making reasonable adjustments throughout the recruitment process.
Office Administrator in Dunfermline employer: Vets Now
Vets Now is an exceptional employer, offering a supportive work culture that prioritises employee development and well-being. With competitive pay, extensive benefits including private medical insurance, generous annual leave, and a commitment to professional growth through CPD opportunities, our team members thrive in a rewarding environment dedicated to providing outstanding emergency pet care in Peterborough.
