At a Glance
- Tasks: Support the Group Chairman with diary management, correspondence, and event coordination.
- Company: Join Tangerine Group, a diverse and ambitious business leader.
- Benefits: Competitive salary up to £50,000, dynamic work environment, and career growth.
- Other info: Work closely with senior leaders and enjoy unique opportunities.
- Why this job: Be a key player in a fast-paced role with varied responsibilities.
- Qualifications: Experience as an Executive or Personal Assistant with strong organisational skills.
The predicted salary is between 50000 - 50000 £ per year.
Location
Lytham (with travel between Dock Road, Boundary Road and Mill Farm sites)
Hours
Monday to Friday, 7:00am – 4:00pm or 8:00am – 5:00pm
Reports to
Group Chairman
Up to £50,000 per annum.
About The Role
Tangerine Group is seeking an exceptional Executive PA to provide dedicated support to the Group Chairman.
This is a highly trusted position requiring outstanding organisational skills, absolute discretion and a proactive approach.
You will play a pivotal role in managing the Chairman's daily activities, ensuring the smooth running of the Private Office and acting as a key point of contact across the business.
The successful candidate will thrive in a fast paced environment, be able to manage multiple priorities simultaneously and demonstrate exceptional attention to detail at all times.
Key Responsibilities
- Executive Support
- Manage the Chairman's complex diary, appointments and meeting schedules.
- Monitor and prioritise emails, ensuring important matters are highlighted promptly.
- Prepare correspondence, reports, presentations, letters and business documentation.
- Provide comprehensive administrative support using Microsoft Word, Excel, Power Point and Outlook.
- Remind the Chairman of meetings, appointments and calls, ensuring schedules run efficiently.
- Manage incoming communications, including telephone enquiries and post.
- Office & Administration Management
- Oversee the day-to-day running of the Private Office.
- Maintain accurate electronic and hard copy filing systems.
- Coordinate annual appraisal administration and associated documentation.
- Prepare annual bonus and profit-share correspondence.
- Ensure documentation and correspondence are professionally formatted and filed appropriately.
- Process and monitor invoices requiring Chairman approval.
- Financial & Banking Support
- Produce daily cash position reports.
- Support the preparation of information required for personal tax returns.
- Process payments from personal and business accounts as authorised.
- Manage rental property invoicing and payment administration.
- Prepare royalty invoices and ensure timely payment.
- Business & Event Coordination
- Arrange domestic and international travel, including flights, hotels and itineraries.
- Support the organisation of business events, including the annual staff Christmas party.
- Liaise with internal stakeholders and senior leaders across the Group.
- Raise purchase orders relating to the Chairman's personal and business matters.
- Personal Affairs Support
- Coordinate vehicle arrangements, ensuring vehicles are fuelled, maintained and available when required.
- Liaise with auction houses, transport providers and suppliers regarding purchases including vehicles, artwork, antiques and jewellery.
- Maintain accurate records and insurance documentation for personal assets.
- Support arrangements relating to meetings, events and charitable or political engagements.
- Drive the Chairman on occasion when required.
- Yacht Charter Administration
- Liaise with yacht charter providers regarding bookings and contracts.
- Ensure contracts are completed, distributed and accurately filed.
About You
To be successful in this role, you will have
- Previous experience in an Executive Assistant, Personal Assistant or senior administrative role supporting a senior executive.
- Exceptional organisational and diary management skills.
- Advanced Microsoft Office skills, particularly in Word, Excel and Power Point.
- Excellent verbal and written communication skills.
- Strong attention to detail and accuracy.
- The ability to manage highly confidential information with complete discretion.
- Strong numeracy skills and confidence handling financial administration.
- The ability to multitask and prioritise effectively within a fast-moving environment.
- Personal Qualities
We are looking for someone who is
- Professional, trustworthy and highly discreet.
- Proactive, resourceful and self-motivated.
- Hardworking, dynamic and driven.
- Loyal, supportive and empathetic.
- A strong team player with excellent interpersonal skills.
- Committed to maintaining the highest standards of integrity and professionalism.
Why Join Tangerine Group?
This is a unique opportunity to work closely with the Chairman of a diverse and ambitious group of businesses.
You will become a key member of the leadership support team, enjoying a varied and rewarding role where no two days are the same.
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Executive PA in Lytham St Annes employer: VetPlus
At VetPlus, we pride ourselves on being an excellent employer that values innovation and collaboration. Our dynamic work culture fosters creativity and offers ample opportunities for professional growth, particularly in the exciting field of global events management. With a competitive salary and a commitment to employee development, joining our team means being part of a supportive environment where your contributions truly make a difference.
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Some tips for your application 🫡
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How to prepare for a job interview at VetPlus
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