Accounts Clerk in Addlestone

Salary: £29,770 + 25 days Annual Leave + Pension Scheme with an average employer contribution of 28.97%

Job Reference: 458769

Location: Addlestone, Surrey KT15 3LS

The closing date for applications is 15 June 2026.

The Veterinary Medicines Directorate (VMD) is an Executive Agency of the Department for Environment, Food and Rural Affairs (Defra) and is responsible for ensuring the safety, quality, and efficacy of veterinary medicines in the UK.

We have a vacancy for an Accounts Clerk.

We are looking for an Accounts Clerk to join our Finance team and provide support to both Accounts Payable (AP) and Accounts Receivable (AR). This role is a great opportunity for someone who is organised, detail focused and keen to develop their finance skills in a supportive and inclusive environment.

You will support the delivery of day to day financial processes, including:

• Process purchase and sales invoices and credit notes accurately and within agreed timescales.
• Processing Government Procurement Card (GPC) transactions and expense claims.
• Review invoices and purchase orders, identifying any queries or discrepancies and working with the appropriate people to resolve these promptly.
• Supporting credit control activity in a professional and customer focused way.
• Reconcile supplier statements and request copies of any missing invoices where needed.
• Verify and process requests to set up new suppliers, as well as amendments to existing details, offering clear guidance and support.
• Monitor and manage the accounts mailbox, responding to supplier queries professionally and within expected timeframes.
• Support daily, weekly and monthly finance reporting, including assisting with month end activities.
• Work collaboratively with colleagues across the team, providing administrative support to help work progress efficiently and on schedule.
• Maintaining accurate supplier records on the finance system (Sage X3).

Person Specification

• You do not need previous experience in all aspects of the role — training and ongoing support will be provided.
• Confidence working with numbers, with good analytical and problem solving skills.
• Organisational and administrative abilities, with the capacity to manage multiple tasks.
• Ability to export, sort and filter data, and use basic formulas in Microsoft Excel.
• A good eye for detail, with the ability to identify errors within large sets of data.
• Proficiency in Microsoft 365 applications, including Teams, Word, Excel, PowerPoint and Outlook.
• Experience working in a fast paced environment, or the ability to adapt quickly to changing priorities.
• A positive, flexible approach to work, with the ability to organise and prioritise your workload effectively.
• Willingness and ability to learn bespoke in house IT systems, including updating and searching databases and carrying out routine tasks.
• Comfortable asking questions and seeking clarification when needed, recognising this as an important part of learning and collaboration.
• An understanding of finance software, preferably Sage X3, although training will be provided.

How to Apply

If you're interested in applying for this position, we would love to hear from you! Please submit your application via the Civil Service Jobs website, where you will find a full job description including salary details.

The Veterinary Medicines Directorate is an Equal Opportunity employer.