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For Companies At a Glance
- Tasks: Support the Commercial Trading team with admin tasks and logistics coordination.
- Company: Join Vestey Foods, a family-run business with a rich heritage in food production.
- Benefits: Enjoy a competitive salary, company pension, and on-site parking.
- Why this job: Gain hands-on experience in international trading and supply chain operations.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Part-time role with opportunities for career development in a dynamic environment.
The predicted salary is between 16200 - 19800 £ per year.
Our Company
Vestey Foods UK is a fourth-generation family business that operates in the sourcing, development, production and distribution of food products. It provides a wide range of food products for foodservices, retailers, public institutions, wholesalers, and manufacturers in the UK and in Ireland.
Role Purpose
The Admin and Planning Assistant will support the Commercial Trading team by ensuring smooth administrative operations, assisting with sales order processing, coordinating logistics, and helping with demand and supply planning activities. This role is ideal for someone looking to gain hands-on experience in international trading and supply chain operations, with room for career development.
This role is offered on a permanent, part-time basis of 20 hours per week, with a salary up to £27,000 per annum, pro rata.
The Main duties and responsibilities of the role include:
Administrative Support
- Manage and maintain accurate records of customer orders, supplier contracts, and shipment documentation.
- Assist in preparing sales and trading reports, dashboards, and presentations for management.
- Support credit control and invoicing processes by liaising with finance.
- Handle general administrative tasks such as filing, scheduling, and document control.
Planning & Coordination
- Liaise with logistics providers, warehouses, and freight forwarders to ensure on-time deliveries.
- Track and report on supply chain delays, shortages, or risks to the Trading Director.
- Coordinate with internal sales and procurement teams to align supply with customer requirements.
Commercial Support
- Prepare purchase orders, sales orders, and shipping instructions.
- Support customer service by responding to queries regarding orders, delivery timelines, and documentation.
Skills and Experience
- Strong organisational and multitasking skills with attention to detail.
- Proficient in Microsoft Office (Excel, Word, PowerPoint)
- Good communication skills (written and verbal).
- Ability to work under pressure and adapt to changing priorities in a fast-paced trading environment.
- Team player with a proactive approach to problem-solving.
- A team player who thrives in a fast-paced, values-driven environment.
This job description is intended as a general guide to the scope of the post and may change in line with the needs of the services or at the request of the company.
Job Type: Part-time
Pay: Up to £27,000.00 per year
Expected hours: 20 per week
Benefits:
- Company pension
- On-site parking
Language:
- English (preferred)
Work Location: In person
Admin and Planning Assistant employer: Vestey Foods UK Ltd
Contact Detail:
Vestey Foods UK Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin and Planning Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with current employees at Vestey Foods. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Show us you understand what we do and how you can contribute to our mission in food sourcing and distribution.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let us know what makes you tick!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're genuinely interested in being part of the Vestey Foods family.
We think you need these skills to ace Admin and Planning Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant experience in administrative support or supply chain operations. We want to see how you can fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in the Admin and Planning Assistant role and how your background makes you a great fit. Be sure to mention your proactive approach and teamwork skills, as these are key for us.
Showcase Your Tech Skills: Since proficiency in Microsoft Office is a must, make sure to mention your experience with Excel, Word, and PowerPoint. If you've used these tools for reporting or presentations, let us know! We love seeing candidates who are tech-savvy.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our family at Vestey Foods!
How to prepare for a job interview at Vestey Foods UK Ltd
✨Know Your Stuff
Before the interview, make sure you understand Vestey Foods and its role in the food industry. Familiarise yourself with their products and services, especially how they operate in sourcing and distribution. This will show your genuine interest and help you answer questions more confidently.
✨Show Off Your Organisational Skills
As an Admin and Planning Assistant, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of details and ensure everything runs smoothly.
✨Brush Up on Your Tech Skills
Since proficiency in Microsoft Office is key for this role, make sure you're comfortable using Excel, Word, and PowerPoint. Consider preparing a quick presentation or report to showcase your skills during the interview. This practical demonstration can set you apart from other candidates.
✨Be a Team Player
Highlight your ability to work well in a team, especially in a fast-paced environment. Share specific examples of how you've collaborated with others to solve problems or achieve goals. This will resonate well with the company's values and show that you're a good fit for their culture.