Office Manager in London

Verve has created a more efficient and privacy-focused way to monetize advertising. Verve is an ecosystem of demand and supply technologies fusing data, media, and technology together to deliver results and growth to both advertisers and publishers.

You are pivotal in representing Verve as the first face our employees, clients, partners, VIP visitors, and international colleagues see each day. Being confident, personable, and proactive, you take pride in delivering exceptional service and creating a welcoming environment. You bring experience managing a busy office, understand health and safety building regulations, and thrive in a fast-paced setting where juggling priorities comes naturally.

You’ll be responsible for opening and setting up the office on Tuesday, Wednesday, and Thursday at 8 am, so good time-keeping and reliability are key. This position is available between 32-40 hours per week, based on mutual agreement.

What You Will Do

• Be a consistent, cheerful, and professional face of Verve, ensuring the office environment reflects our company values and culture for employees, clients, and visitors.
• Open and set up the office each day for a prompt start; ensure the office is fully operational, from coffee, breakfast, and music across all three floors to overall readiness for the day.
• Meet and greet visitors and manage incoming calls, redirect messages, while ensuring the reception area, meeting rooms, and general office are clean, tidy, and presentable at all times.
• Manage office facilities, including identifying and resolving maintenance issues related to furniture, fittings, and equipment, overseeing third-party service providers, and ensuring all office-related contracts and renewals are kept up to date.
• Research alternative suppliers and provide recommendations to improve service quality, efficiency, or cost effectiveness.
• Manage office supplies and stationery, including weekly shopping, event items, and the coordination of office lunches on Tuesdays, Wednesdays, and Thursdays.
• Assist with meeting room bookings and video conferencing equipment, especially for monthly and quarterly internal events.
• Be heavily involved in events and create high-morale and amazing events and parties for the team.
• Manage all travel coordination and support, including guidance on travel policies and access to booking platforms.
• Manage office security and onboarding processes by following established procedures for new starters and leavers, and support the People Team by coordinating floor plans and ensuring desks, equipment, and system access are set up in a timely manner.
• Assist the IT department with day-to-day support.

What You Will Bring

• 2+ years managing a busy office environment, ideally as an Office Manager.
• Previous health and safety management is highly desirable.
• Have an approachable personality; communication is key, as you will be the heart of the office and the embodiment of our culture and values.
• Excellent attention to detail and a genuine care for our visitors and office environment.
• Ability to be resourceful, solution-oriented, and proactive in dealing with issues that may arise.
• Ability to organise, multitask, and prioritise.
• Proactive approach; we like creative people and creative solutions.

What We Offer

• Bupa HealthCare Plan with easy access to medical care.
• Aviva Corporate Pension Scheme, with Verve contributing 5% of your qualifying earnings.
• Personalized Benefits Platform, with a budget of £50/month.
• 25 paid vacation days + 3 Wellness days throughout the year, in addition to public holidays.
• Annual training budget & internal webinars.

Verve provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type.