Part Time Fleet Administrator

Vertu Kia & MG Edinburgh

At Vertu Kia & MG Edinburgh, we're looking for a highly organised and customer-focused Part Time Fleet Administrator to join our successful Fleet Department. This is an exciting opportunity to become part of one of the UK's leading automotive retail groups, supporting a growing fleet operation while delivering an outstanding experience for our business customers.

If you enjoy working in a fast-paced environment, have excellent attention to detail, and take pride in providing exceptional administrative support, we'd love to hear from you.

We are offering a £30,000 basic salary pro rata, depending on experience, plus an excellent range of company benefits.

Hours: 20 to 25 hours per week, Monday to Friday, with flexibility around working patterns.

As a Part Time Fleet Administrator, you will play a key role in supporting our fleet sales operation, delivering exceptional customer service to our local fleet clients while ensuring all vehicle administration is completed accurately and efficiently.

Working closely with customers, manufacturers, suppliers and colleagues, you'll help ensure a seamless customer journey from vehicle order through to delivery, while providing vital administrative support to the wider Fleet Team.

Key Responsibilities

• Ordering new vehicles and managing orders directly with manufacturers
• Progressing vehicle orders from initial placement through to client delivery
• Processing costs and bonuses using Sales Master and reconciling back to Kerridge deal profit
• Providing administrative support to other Fleet Department colleagues
• Ensuring the Service and Parts departments receive sufficient notice of required work
• Completing invoicing and vehicle taxing accurately and on time
• Maintaining accurate records and documentation throughout the vehicle ordering process
• Communicating effectively with customers, suppliers and internal departments
• Ensuring all internal processes and compliance procedures are followed at all times

What We're Looking For

The successful candidate will ideally have previous administration experience within a fleet, automotive, sales support, or customer service environment.

We're looking for someone who has:

• Excellent attention to detail and organisational skills
• Strong administrative and data processing abilities
• The ability to prioritise workloads and manage multiple deadlines
• Excellent verbal and written communication skills
• A proactive and professional approach to work
• Strong IT and system skills
• The ability to build positive working relationships with customers and colleagues
• Experience working within a fast-paced environment
• A commitment to delivering exceptional customer service

Why Join Vertu Motors?

We are proud to be the motor retailer that invests more in the development of its colleagues than any other. In return for your hard work and commitment, you'll benefit from ongoing training, genuine career progression opportunities, and a fantastic rewards package including:

• £30,000 basic salary pro rata
• Part time working, 20 to 25 hours per week
• Monday to Friday working pattern
• 25 days holiday rising with length of service, plus bank holidays (pro rata)
• Access to our online rewards platform offering cashback and discounts with hundreds of retailers
• Preferential Service Rates
• Colleague Purchase Scheme
• Share Incentive Scheme
• Company Pension
• Enhanced Maternity and Paternity Benefits
• Ongoing training and development opportunities
• Excellent career progression across the Vertu Motors Group

Join a Team That Values Your Contribution

This is a fantastic opportunity for an experienced administrator looking for a flexible, part time role within a successful fleet operation while enjoying a great work-life balance and the support of one of the UK's leading automotive retailers.

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