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- Tasks: Manage service administration tasks and ensure efficient job allocation.
- Company: Reputable facilities management contractor with a focus on growth.
- Benefits: Competitive salary, 33 days leave, pension, and healthcare.
- Other info: Great opportunities for genuine career progression.
- Why this job: Join a dynamic team and contribute to excellent customer service.
- Qualifications: Experience in service administration and strong Excel skills required.
The predicted salary is between 24860 - 24860 £ per year.
Our client is a highly reputable and growing facilities management contractor who specialises in all-round facilities maintenance contracts. Due to expansion, they are currently looking to recruit a Service Administrator in Chadderton.
To liaise with operations colleagues, external contractors, suppliers and the customer to ensure the effective allocation of jobs to ensure completion within agreed timescales & maximising engineer productivity. Ensure compliance with associated statutory regulations.
Job Duties:
- Assess returned jobs on asolvi and generate revisits as follows
- Request uplifts on return jobs where required
- Raise purchase orders for goods required for jobs (once uplifts agreed for contracts which require additional funding)
- Record pods in pod log
- Raise purchase orders for van stock requirements
- Chase suppliers and update proof of delivery on log and asolvi
- Raise orders for lifters on supplier portal/monitor job for off hire
- Assist with invoice queries
- Check portals are updated by engineers, updating where necessary
- Load certificates to portals where applicable
- Receive incoming alarm activations and react in accordance with NSI Guidelines (False alarm management)
- Work as part of a team to deliver excellent service to the customer
- Raise orders to subcontractors including relevant subcontractor form (MS48/MS 7.4)
- Comply with any other reasonable management instruction or ad hoc duties
- Vet all work parts required by engineers, liaise with engineers when required
- Update asolvi with relevant engineer stock replenishment
- Process incoming quoted works jobs SLA report (completed daily)
- Assistance with quotes where required
The Person:
- You will have previous experience within service administration role
- Ideally FM experience
- Strong excel skills
- You will be an excellent communicator
Package:
- Salary £24,860
- Permanent Full Time
- Office based Monday - Friday
- 33 Days annual leave including bank holidays
- Pension
- Healthcare
- Genuine Progression
Maintenance Administrator in Oldham employer: Vertu Facilities Management Ltd
Contact Detail:
Vertu Facilities Management Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Administrator in Oldham
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its values. We want you to show them you're not just a fit for the role, but also for their team culture. Bring your A-game!
✨Tip Number 3
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll come across during the real deal.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Maintenance Administrator in Oldham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Maintenance Administrator role. Highlight your experience in service administration and any facilities management background you have. We want to see how your skills match what we're looking for!
Show Off Your Excel Skills: Since strong Excel skills are a must, don’t forget to mention any relevant experience you have with spreadsheets. If you've used Excel for tracking jobs or managing data, let us know! We love seeing those skills in action.
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate straightforward communication, especially in a role that involves liaising with various teams.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Vertu Facilities Management Ltd
✨Know Your Stuff
Make sure you understand the role of a Maintenance Administrator inside out. Familiarise yourself with facilities management terminology and processes, especially those mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Excel Skills
Since strong Excel skills are a must for this role, be prepared to discuss your experience with spreadsheets. Think of specific examples where you've used Excel to manage data or improve efficiency. If possible, brush up on any relevant functions or formulas that could come in handy during the interview.
✨Communicate Clearly
As an excellent communicator, you'll need to demonstrate your ability to liaise effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you've successfully communicated with team members or clients to resolve issues.
✨Prepare Questions
Interviews are a two-way street, so come armed with thoughtful questions about the company and the role. Ask about their approach to facilities management, how they measure engineer productivity, or what the team culture is like. This shows that you're engaged and serious about finding the right fit for both you and the company.