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For Companies At a Glance
- Tasks: Coordinate daily operations, manage travel, and support team activities.
- Company: Join a dynamic engineering team focused on delivering innovative solutions.
- Benefits: Enjoy a collaborative work environment with opportunities for personal growth.
- Why this job: Be the backbone of our team, enhancing productivity and fostering engagement.
- Qualifications: Strong organisational skills and experience in administrative roles are essential.
- Other info: This is an office-based role in Redhill with occasional travel.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organized, proactive, and resourceful Office Manager / Administrative Support professional to join our fast-paced engineering team. This role will be the central point of coordination for day-to-day operations, enabling our engineers and managers to focus on delivering world-class technical solutions.
Key Responsibilities:
Manage VISA processes, international travel arrangements, and accommodation bookings for senior Management.
Provide ad-hoc support for customer and supplier engagements, including meeting coordination.
Oversee purchasing of office and engineering supplies, procurement processes, and budget reconciliation.
Coordinate conference room schedules, readiness, and technology setup.
Support onboarding of new employees, including workspace preparation, IT setup, and resources.
Organize team activities that foster collaboration, engagement, and wellbeing.
What We’re Looking For:
Strong organizational and multitasking skills with attention to detail.
Excellent communication skills and a professional, service-oriented approach.
Ability to work independently, manage priorities, and maintain confidentiality.
Experience in administrative support, office management, or coordination roles (engineering or technical environment preferred).
Good computer literacy.
This is an Office based role in Redhill.
Travel:
10% Travel to our near by warehouse in Edenbridge
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Office Support Administrator - PA employer: Vertiv
Contact Detail:
Vertiv Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Support Administrator - PA
✨Tip Number 1
Familiarise yourself with the specific tools and software commonly used in office management, such as project management software or communication platforms. This will not only boost your confidence but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with current or former employees of StudySmarter, especially those in administrative roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare examples from your past experiences that showcase your organisational skills and ability to multitask. Be ready to discuss how you've successfully managed similar responsibilities, as this will highlight your suitability for the role.
✨Tip Number 4
Research the engineering team at StudySmarter and understand their projects and challenges. Showing that you have a grasp of their work will demonstrate your genuine interest in the position and how you can contribute to their success.
We think you need these skills to ace Office Support Administrator - PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support and office management. Emphasise your organisational skills and any experience you have in a technical environment, as this is crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've successfully coordinated operations or supported teams in previous roles.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and attention to detail. Provide examples of how you've maintained confidentiality and managed priorities effectively in past positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are key traits for this role.
How to prepare for a job interview at Vertiv
✨Showcase Your Organisational Skills
As an Office Support Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and prioritisation skills.
✨Demonstrate Proactive Problem-Solving
This role requires a proactive approach to support the engineering team. Be ready to discuss situations where you identified potential issues before they arose and how you took initiative to resolve them.
✨Highlight Communication Abilities
Excellent communication is key in this position. Prepare to share experiences where your communication skills made a difference, whether in coordinating meetings or liaising with suppliers and customers.
✨Familiarise Yourself with Technical Environments
Since the role is within a technical environment, it’s beneficial to understand basic engineering concepts or terminology. Research the company’s projects or technologies to show your interest and readiness to engage with the team.
