Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage and organise project documentation for a leading building services consultancy.
- Company: Join a renowned firm known for innovative mechanical and electrical design solutions in sports and entertainment.
- Benefits: Enjoy competitive salary, health insurance, flexible working, annual bonus, and professional development opportunities.
- Why this job: Be part of exciting projects that shape communities while ensuring accuracy and efficiency in documentation.
- Qualifications: Previous document control experience preferred; strong attention to detail and communication skills required.
- Other info: Ideal for detail-oriented individuals passionate about maintaining order in critical project documentation.
The predicted salary is between 36000 - 60000 £ per year.
Vertical Recruitment is working closely with a renowned Building Services Consultancy. Our client is a leading firm in the field of mechanical and electrical design solutions, providing innovative and sustainable solutions in the sports and entertainment sector, working on high profile large scale projects within the UK and globally. They pride themselves on a commitment to excellence, teamwork, and client satisfaction.
As a Document Controller, you will play a crucial role in ensuring the smooth flow of information and documentation within the organization. Your primary objective will be to maintain a systematic and efficient document control system, ensuring that all project documents are accurate, up-to-date, and readily accessible to authorized team members and external partners.
Key Responsibilities:
- Document Management: Receive, log, and organize incoming and outgoing project documents, including drawings, specifications, reports, and correspondence. Maintain an organized electronic and physical filing system for easy retrieval of documents.
- Version Control: Ensure that all project documents are properly version-controlled to prevent errors and discrepancies. Keep track of revisions and updates, maintaining a clear record of document history.
- Distribution and Retrieval: Distribute documents to the relevant project team members and external partners in a timely manner. Facilitate document retrieval requests and maintain a tracking system.
- Quality Assurance: Review documents for accuracy, completeness, and compliance with company standards and project requirements. Coordinate with project managers and engineers to resolve any discrepancies or issues with documents.
- Data Security: Implement and enforce security measures to protect sensitive and confidential information. Ensure that access to project documents is restricted to authorized personnel only.
- Documentation Workflow: Streamline the documentation workflow by identifying opportunities for process improvement. Collaborate with project teams to develop efficient document control procedures.
- Reporting: Generate regular reports on document control activities, including document status, distribution, and any outstanding issues.
Qualifications:
- Previous experience in document control, preferably in the construction or engineering industry.
- Proficiency in document management software and tools.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to work effectively in a team and collaborate with cross-functional teams.
- Understanding of project management principles is a plus.
Benefits:
A competitive salary and benefits packages, including health insurance, pension, flexible working pattern, annual bonus and opportunities for professional development.
If you are a detail-oriented individual with a passion for maintaining order and ensuring the accuracy of critical project documentation, we invite you to apply for the position of Document Controller. Join our client’s team and contribute to the success of exciting engineering projects that shape the future of our communities.
Document Controller employer: Vertical Recruitment Limited
Contact Detail:
Vertical Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Familiarise yourself with document management software commonly used in the construction and engineering sectors. Being well-versed in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Network with professionals in the building services consultancy field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Highlight your attention to detail and organisational skills in conversations or interviews. Prepare examples from past experiences where you successfully managed documentation or improved processes, as this will showcase your suitability for the role.
✨Tip Number 4
Research the company’s recent projects and initiatives. Understanding their work in the sports and entertainment sector will allow you to tailor your discussions and show genuine interest in contributing to their success.
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in document control, particularly within the construction or engineering sectors. Emphasise your proficiency with document management software and any specific skills that align with the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed documentation in previous roles, and express your enthusiasm for contributing to high-profile projects.
Highlight Key Responsibilities: In your application, clearly outline your understanding of the key responsibilities mentioned in the job description, such as version control, document distribution, and quality assurance. This shows you are well-prepared for the role.
Proofread Your Application: Before submitting, thoroughly proofread your application materials to ensure there are no errors. A polished application reflects your commitment to quality and attention to detail, which are crucial for a Document Controller.
How to prepare for a job interview at Vertical Recruitment Limited
✨Showcase Your Document Management Skills
Be prepared to discuss your previous experience in document control, especially within the construction or engineering sectors. Highlight specific tools and software you have used, and how they helped streamline processes.
✨Emphasise Attention to Detail
As a Document Controller, attention to detail is crucial. During the interview, provide examples of how your meticulous nature has prevented errors in past projects, ensuring accuracy and compliance with standards.
✨Demonstrate Team Collaboration
This role requires effective collaboration with various teams. Share experiences where you successfully worked with project managers and engineers to resolve discrepancies or improve document workflows.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills. Prepare to discuss how you would handle situations like managing multiple document revisions or ensuring data security for sensitive information.
