Workplace and Facilities Administrator

Our Mission

At Vertical Aerospace, we are pioneering the way for electric aviation. The VX4, our eVTOL (electric, vertical, take-off and landing), ‘zero emissions’ aircraft will set a new safety standard for how we navigate the sky.

We won’t realise our mission following the same legacy processes and traditions our predecessors followed; instead, we want to ‘redefine’ aerospace best practices.

We are growing quickly from a prototype business to a scaling SME, and the next few years will be critical to our success and delivering on our ambitious goals of having the VX4 in service by 2030.

What to Expect

As a Workplace and Facilities Assistant, you’ll join our dynamic Workplace Team to help create and maintain safe, functional, and welcoming environments across four of our key sites. Your work will play a crucial role in ensuring our employees and teams operate in well-supported, compliant, and high-performing spaces.

This is a hands-on, multi-site role requiring excellent organisation, great communication, and a strong eye for detail. You will regularly travel between Bristol and Cirencester, supporting both proactive maintenance and reactive needs to keep our spaces running smoothly.

What You’ll Do

Facilities Maintenance and Inspections (mainly based in Kemble with multi-location site as per team requirements)

• Conduct weekly walkthroughs to ensure workspaces are clean, fully stocked, and presentable

• Perform routine checks of fire extinguishers, first aid kits, and other safety equipment

• Carry out scheduled fire alarm tests and site walk around, ensure compliance with health and safety standards

• Manage minor repairs and maintenance activities across sites, updating the maintenance tracker accordingly

• Oversee locker allocation, maintenance and planning

• Maintain Company assets and ensure these are kept to a high standard

• Maintain essential provisions across all facilities

• Conduct weekly checks on the pool car, manage bookings and user access, and report any issues

• Liaise with suppliers and contractors, fostering strong working relationships

Operational & business Support:

• Coordinate and order catering for meetings and events as required

• Provide support across all sites, including ad hoc travel to meet operational needs

• Assist in organising company events and staff gatherings

Administrative Responsibilities:

• Procure and monitor staff consumables across all locations, managing stock levels and expenditure within budget

• Order and restock non-consumable items as needed

• Monitor and respond to emails from the Hello and Workplaces inboxes

• Log and track workplace-related tickets to ensure timely resolution

• Manage incoming and outgoing post and parcels, ensuring timely distribution to relevant teams

• Support general administrative tasks, including maintenance of records and documentation

What You’ll Bring

Essential

• Previous experience in facilities or workplace management (or a related role)

• Experience in a fast-paced environment

• Strong organisational skills with excellent attention to detail

• Basic understanding of health and safety regulations, particularly around fire safety

• Practical mindset with the ability to perform basic maintenance tasks and liaise confidently with contractors

• Effective communication skills and a positive, proactive approach

• Competence in using standard office software for administrative tasks

• Ability to work both independently and collaboratively as part of a wider team

• Strong problem-solving abilities

• A friendly customer focus approach to solutions

• Full UK driving licence and access to a vehicle

Desirable

• IWFM associate membership

• IOSH certification

• Experience supporting projects or workplace fit-outs

What can you expect from us?

We\’re on a mission. Where others see limits, we see opportunity, and we work at pace. Working at Vertical isn\’t your average role but for those seeking a challenge, a flexible, supportive organisation and an incredible team; working here is an opportunity to do the best work of your career.

Our approach promotes ingenuity and courage, while our environment builds success through diligence in safety and being open in the way we work. The only way we\’re going to assure the next chapter of aviation history is by working as a team, relentlessly, towards our goal.

Our benefits

Our people matter – we\’re not going anywhere without them. Which is why our company benefits go beyond the essentials.

• 26 days holiday, plus bank holiday

• 5 extra days per year to buy (or sell)

• 5 extra days holiday when you get married or enter a civil partnership

• Additional 4% of your salary to spend on extra benefits

• Award-winning digital health and wellbeing service (Help@Hand)

• Company performance based bonus – rewarding company and individual performance

• Company Share Scheme – open to every Vertical employee

• Company Pension Scheme – 5% and we match it

• Breakfast on us, every day

We may just be the hardest job you\’ve ever had, but we\’re confident it will be the most rewarding. Join the team today and help us shape the future of Advanced Air Mobility.

Disclaimer Statement

We encourage you to apply even if you may not have all the experience listed in the advert. We recognise that talent comes in various forms and we are committed to providing opportunities that create an environment of growth, diversity, and inclusion for everyone. As part of our desire to review and make our processes fair, we may ask you questions related to these aspects during the application process. For more information on how we will use your data, see our Legal section.

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