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- Tasks: Support operational, commercial, and financial aspects of facilities management contracts.
- Company: Dynamic facilities management team in the heart of London.
- Benefits: Competitive salary package and opportunities for personal development.
- Why this job: Join a vibrant team and make a real impact in facilities management.
- Qualifications: Strong understanding of contract processes and financial management skills.
- Other info: Fast-paced environment with excellent career growth potential.
The predicted salary is between 30000 - 42000 £ per year.
Facilities Management City of London £38,000 package
Job Purpose
Reporting to the Contract Manager you will be working within the administrative support team. As Lead Contract Support Administrator, you will provide day to day support for all operational, commercial and financial aspects of a portfolio of buildings that form our customers' estate. In addition to the site-specific delivery, you will also be required to support the central functions with month end and end of financial year deadlines and reporting. The role also requires the support and delivery on the demised contracts including assisting with raising contracts and invoicing extra works.
Main Duties
- Work closely with the central commercial team and Contract Manager to gain a full understanding of the contractual obligations from ourselves and the customer.
- A good understanding of contract costing processes / Ability to assist the team in raising supplementary demise contracts using a pre-defined process.
- Work closely with the Central Finance Business partner and Contract Manager to support all aspects of the company and customer financial processes relating to the contract and coordinate any additional costs as necessary relating to suppliers or subcontractors.
- Assist with compiling, control and monitoring of budgets.
- A good financial understanding of accrual, deferrals, P&L, mark up and margin.
- Experience in Debt and WIP management.
- Raising Purchase Orders for Sub-contractor renewals and materials.
- Raising extra works quotations.
- Raising Invoices to the client.
- Reviewing supplier invoices and processing/ approving for payment - attention to detail to make sure any queries are picked up and resolved.
- Raising POs - cannot be a processor. They need to make sure they understand what they are raising the PO for (to a point) so they can ensure raised for right reasons and allocated to correct contract / budget / or challenge if should be chargeable.
- Familiar work renewals process - subbie.
- Assist as necessary with general Admin operations.
- Maintaining all necessary electronic and paper records.
- Develop / Deliver and upkeep the existing Senior Managers Reports.
- Maintain and own a small number of demise contract monthly reports.
- Assist when necessary with helpdesk cover including PPM / timesheet tasks.
- Working to customer driven deadlines.
- Ensure PPMs, Helpdesk tasks and timesheets are completed by the team in a timely manner to meet internal and customer deadlines.
- Using the company's system Concept Evolution (good understanding of this is desirable).
- Raise reactive tasks following Service completion / Sub-Contractor maintenance works.
- Raising Supplier / Sub-contractor PO’s for submitting to engineers and suppliers.
- Maintaining and updating the company BU Quote Log once the instruction to proceed has been received and the task has been raised in Concept.
- Carry out invoicing processes in line with contractual payment terms to ensure all chargeable works carried out are captured and submitted for invoicing in a timely and accurate manner.
- Supporting the management team in resolving operational difficulties.
- Take responsibility for your own learning and development activities supported by your line manager and the Performance & Development Review.
Lead Contract Support in London employer: Vertex Services Group Ltd
Contact Detail:
Vertex Services Group Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lead Contract Support in London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management sector, especially those who work with contracts. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of contract costing processes and financial management. We want you to be able to talk confidently about how you can support the team with budgets and invoicing.
✨Tip Number 3
Showcase your attention to detail! During interviews, share examples of how you've successfully managed invoices or contracts in the past. This will demonstrate your ability to handle the nitty-gritty aspects of the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Lead Contract Support in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Lead Contract Support role. Highlight your financial understanding and contract management experience to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about facilities management and how your background aligns with our needs. Keep it concise but impactful!
Showcase Attention to Detail: In this role, attention to detail is key. When filling out your application, double-check for any typos or errors. We want to see that you can maintain high standards from the get-go!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Vertex Services Group Ltd
✨Know Your Contracts
Make sure you brush up on your understanding of contract management and costing processes. Familiarise yourself with the key terms and obligations that come with the role, as this will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Financial Savvy
Since the role involves financial processes like accruals and P&L management, be prepared to discuss your experience in these areas. Bring examples of how you've managed budgets or handled invoicing in previous roles to demonstrate your expertise.
✨Be Detail-Oriented
Attention to detail is crucial in this position. During the interview, highlight instances where your meticulous nature helped resolve issues or improve processes. This will reassure the interviewer that you can handle the complexities of contract support.
✨Familiarise Yourself with Concept Evolution
If you have experience with Concept Evolution or similar systems, make sure to mention it. If not, do a bit of research beforehand. Showing that you're proactive about learning the tools used in the role will impress the hiring team.
