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- Tasks: Lead and optimise the International Fleet programme while managing vendor relationships.
- Company: Vertex, a global biotech company focused on scientific innovation.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Make a real impact in a dynamic environment with global collaboration.
- Qualifications: 8+ years in corporate fleet management and strong analytical skills required.
- Other info: Join a diverse team committed to innovation and continuous improvement.
The predicted salary is between 36000 - 60000 ÂŁ per year.
The International Fleet Operations, Associate Director is responsible for developing, driving, and optimizing the strategic direction and governance of the International Fleet automobile program. This critical role will build and lead impactful strategic initiatives and act as the vendor manager for the International Fleet vendor, optimizing vendor performance, driving operational efficiencies, monitoring adherence to policies, and developing strong program controls to drive behaviours and policy compliance. The role will require significant cross‑functional collaboration to identify, build, and develop process efficiencies across multiple international locations. Exceptional communication, collaboration, complex scenario planning, and stakeholder management across all levels of the organization will be vital.
Key Duties & Responsibilities
- Drive the International Fleet strategy, governance and operations across all International markets.
- Responsible for driving supplier relationships, acting as the vendor manager and liaison between internal teams and external vendor.
- Ensure vendor operational performance goals are met, and service level agreements are maintained.
- Govern the International Fleet policy, monitoring compliance and proactively reviewing and suggesting policy recommendations as the business evolves.
- Responsible for managing fuel card usage and compliance.
- Responsible and accountable for day‑to‑day operations and administration across all countries within international including but not limited to managing fuel card usage and compliance, ensuring maintenance schedules are followed, repairs are conducted appropriately, leases are reviewed and updated accordingly.
- Monitor vendor performance regularly and compliance through strategic data analysis.
- Review & propose vendor‑specific process changes and ensure adequate management and mitigation of risk arising from vendors.
- Drive vendor partnership & negotiations, exceptional customer service, cost savings, enhanced value and reduced environmental impact where possible.
- Proactively address customer inquiries and leverage feedback to drive efficiencies to streamline program.
- Drive cross‑function alignment and business partnership with Total Rewards/Benefits teams to align on principles and consistent approach for Intl Fleet ops including eligibility and benchmarking process.
- In partnership with Total Rewards, manage vehicle choice & pricing per country.
- Drive exceptional cross‑functional collaboration, process efficiencies and policy alignment between International HR, Payroll & Tax and other critical stakeholders including Regional Vice Presidents and Country Managers.
- Partner with Strategic Sourcing to conduct quarterly business reviews to maximize service delivery and ensure KPI’s and SLA’s are measured and reported.
- Responsible for reviewing and approving monthly invoices to ensure alignment with vehicle lease amounts.
- Ability to manage and forecast operational budget, delivering reporting to Sr. Leadership & Finance business partners.
- Proactively anticipate business needs and address them by taking an innovative approach to developing processes and tools to strengthen the program and enhance the customer service experience.
- Drive refinement and establish scalable & centralized processes.
- Ensure compliance with country regulations as these evolve and manage the change management processes.
- Responsible for maintaining comprehensive reporting.
- Identify, analyze, and interpret data trends and patterns and prepare ongoing reports and data visualizations to support decision‑making.
- Responsible for managing Internal Audit Team requests and addressing audit observations as needed.
- Design & implement key training materials to support the International Fleet operations process to enhance compliance to the policy.
- Manage additional special projects and enterprise‑wide initiatives, supporting the wider Corporate Services Team to drive continuous improvement.
Required Education Level
Bachelor's degree in relevant discipline.
Required Experience
Typically requires 8+ years of experience related to Corporate Fleet or the equivalent combination of education and experience. Previous project management and vendor management required. Experience working in a global corporate environment, partnering across multiple countries, within biotech or comparable regulated industry.
Required Knowledge / Skills
- Proven experience leading and managing a Fleet vendor across multiple countries.
- Robust analytical skills including experience with integration of multiple data sources.
- Exhibit advanced analytical acumen identifying innovative insights that streamline processes and mitigate complexities across multi‑functional, global teams.
- Advanced in senior leader presentations (written, PowerPoint, verbal), ability to use data‑driven insights to address business needs and challenges.
- Advanced negotiation and influencing skills, ability to develop impactful business cases and present persuasive ideas to drive alignment and change.
- Champion customer service attitude enabling a highly collaborative environment toward internal and external vendors.
- Ability to lead and drive change in a developing business environment and coordinate processes involving cross‑functional teams, complex systems, & tight deadlines across multiple time zones.
- Ability to forecast and manage an annual budget including projecting for workforce resources.
- Proficient in Microsoft Office suite (Excel and PowerPoint).
- Supplier vendor management experience.
- Ability to navigate and champion company policies and compliance regulations.
Other Requirements
Prior working experience & accountability of PowerBi dashboards.
Company Information
Vertex is a global biotechnology company that invests in scientific innovation. Vertex is committed to equal employment opportunity and non‑discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E‑Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com.
Fleet Operations Associate Director employer: Vertex Pharmaceuticals
Contact Detail:
Vertex Pharmaceuticals Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Operations Associate Director
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Vertex. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show us how your experience aligns with their mission and how you can drive their International Fleet strategy forward.
✨Tip Number 3
Practice your pitch! Be ready to discuss your vendor management experience and how you've optimised operations in previous roles. We want to hear about your successes and how you can bring that to Vertex.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining our team.
We think you need these skills to ace Fleet Operations Associate Director
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in fleet operations and vendor management. We want to see how your skills align with the role, so don’t hold back on showcasing your relevant achievements!
Showcase Your Analytical Skills: Since this role requires robust analytical skills, include examples of how you've used data to drive decisions or improve processes in your previous roles. We love seeing candidates who can turn numbers into actionable insights!
Highlight Cross-Functional Collaboration: This position is all about teamwork across various departments. Share specific instances where you’ve successfully collaborated with different teams or stakeholders to achieve a common goal. We value strong communicators!
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Vertex Pharmaceuticals
✨Know Your Fleet Operations Inside Out
Before the interview, dive deep into the specifics of fleet operations. Understand the key metrics that drive success in vendor management and operational efficiency. Familiarise yourself with the latest trends in the industry, especially those relevant to international markets.
✨Showcase Your Analytical Skills
Be prepared to discuss how you've used data analysis to drive decision-making in previous roles. Bring examples of how you've identified trends or inefficiencies and implemented solutions. This will demonstrate your ability to manage complex scenarios and improve processes.
✨Master the Art of Communication
Since this role requires exceptional communication skills, practice articulating your thoughts clearly and confidently. Prepare to discuss how you've successfully collaborated with cross-functional teams and managed stakeholder relationships in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world situations. Think of examples where you had to negotiate with vendors or manage compliance issues. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.