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For Companies At a Glance
- Tasks: Handle invoices, payments, and supplier queries in a dynamic finance team.
- Company: Join a forward-thinking company in NW London with a focus on efficiency and accuracy.
- Benefits: Enjoy a hybrid work model with 3 days in-office and 2 days remote after induction.
- Why this job: Be a vital part of the finance team, ensuring smooth operations and building supplier relationships.
- Qualifications: 4+ years in Accounts Payable, strong attention to detail, and proficiency in accounting software required.
- Other info: Ideal for those with an accounting qualification or experience in tech companies.
The predicted salary is between 30000 - 42000 £ per year.
Role: Accounts Payable Clerk - Hybrid (3 days/2 days remote following completion of induction/probation)
Reports to: Finance Director
Location: NW London
Role Overview:
As an Accounts Payable Clerk, you will be the main point of contact for invoices and credit notes, handling the full AP process across multiple entities. Your responsibilities will include processing invoices, managing payments, reconciling statements, and resolving queries. You will play a key role in ensuring accuracy and efficiency within the Finance Team.
Key Responsibilities:
- Process a high volume of invoices (approx. 500 per month), including manual entry, recurring invoices, and Excel imports.
- Code supplier invoices accurately, ensuring correct company, supplier, and account allocations.
- Ensure all costs are properly authorized before payment.
- Reconcile supplier statements and resolve any discrepancies.
- Manage supplier queries and escalate issues when necessary.
- Handle bi-monthly payment runs, including allocations and remittances.
- Perform daily bank postings and reconcile multiple bank accounts.
- Maintain strong relationships with suppliers.
- Investigate aged creditor reports and process journal entries as needed.
- Process employee expenses and mileage claims.
- Organize and maintain finance documentation.
What You Need to Succeed:
Essential:
- A minimum of 4 years' experience in an Accounts Payable role.
- Strong attention to detail and ability to handle high volumes of invoices.
- Experience processing high levels of credit card transactions.
- Experienced in making payment runs.
- Proficiency in accounting software and advanced MS Excel.
- Solid understanding of accounting principles.
- Strong communication and problem-solving skills.
- Experience with Oracle/NetSuite.
Highly Desirable:
- Accounting qualification (eg, AAT).
- Background in an IT Managed Service Provider (MSP)/Tech Company.
Accounts Payable Clerk - Hybrid employer: Vertex I.T. Solutions Ltd
Contact Detail:
Vertex I.T. Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Clerk - Hybrid
✨Tip Number 1
Familiarise yourself with the specific accounting software mentioned in the job description, such as Oracle or NetSuite. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data management and analysis. Being able to demonstrate your proficiency in handling large volumes of data will show that you're well-prepared for the role.
✨Tip Number 3
Prepare examples from your previous work where you've successfully resolved supplier queries or discrepancies. This will highlight your problem-solving skills and ability to maintain strong relationships with suppliers.
✨Tip Number 4
Research the company culture at StudySmarter and be ready to discuss how your values align with theirs. Showing that you understand and fit into their environment can make a positive impression during your interview.
We think you need these skills to ace Accounts Payable Clerk - Hybrid
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in accounts payable. Focus on your ability to process high volumes of invoices, manage payments, and reconcile statements, as these are key responsibilities for the role.
Craft a Strong Cover Letter: In your cover letter, emphasise your attention to detail and problem-solving skills. Mention specific examples from your previous roles that demonstrate your proficiency in handling invoices and managing supplier queries.
Highlight Relevant Software Skills: Since proficiency in accounting software and advanced MS Excel is essential, make sure to mention any relevant software you have used, such as Oracle or NetSuite, and provide examples of how you've utilised these tools effectively.
Showcase Communication Skills: As the role requires strong communication skills, include examples of how you've maintained relationships with suppliers or resolved queries in your previous positions. This will show that you can handle the interpersonal aspects of the job.
How to prepare for a job interview at Vertex I.T. Solutions Ltd
✨Showcase Your Experience
Make sure to highlight your four years of experience in Accounts Payable. Be ready to discuss specific examples of how you've processed high volumes of invoices and managed payment runs, as this will demonstrate your capability to handle the role effectively.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this role, prepare to discuss how you ensure precision in your work. You might want to share techniques you use to double-check your entries or how you reconcile discrepancies in supplier statements.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of accounting software, especially Oracle and NetSuite, as well as advanced MS Excel functions. Be prepared to answer questions about how you've used these tools in previous roles to streamline processes.
✨Prepare for Problem-Solving Scenarios
Expect to be asked about how you handle supplier queries and resolve issues. Think of specific instances where you successfully navigated challenges, as this will showcase your strong communication and problem-solving skills.
