At a Glance
- Tasks: Support a dynamic team with administrative tasks and event planning.
- Company: Join an impressive company in the heart of London.
- Benefits: Flexible part-time hours, on-site work, and a vibrant team culture.
- Other info: Great opportunity for career growth in a fast-paced environment.
- Why this job: Be the backbone of a team and enhance your organisational skills.
- Qualifications: Experience in admin roles, strong communication, and multitasking abilities.
The predicted salary is between 40500 - 49500 £ per year.
- Team Personal Assistant
- Part Time – 21 hours per week, across either 3, 4 or 5 days
- Location – London, WC2A (On-site)
We have an exciting opportunity for an experienced team assistant/office manager/administrator to join an impressive company.
Role Purpose
The successful candidate will have the exciting opportunity to provide comprehensive administrative support to a Business.
By embodying a proactive approach, they will seamlessly integrate into a dynamic team, playing a pivotal role in ensuring the smooth day-to-day operations of all administrative tasks.
Key responsibilities
- Efficiently manage the calendars of team members, including scheduling meetings, appointments, and events.
- Coordinate with internal and external stakeholders to ensure smooth scheduling and avoid conflicts.
- Assist in the planning and execution of both external and internal team gatherings, networking events, and other functions.
- Handle logistics such as venue booking, catering arrangements, and guest invitations.
- Maintain accurate and up-to-date records in Hub Spot or similar CRM platform.
- Input new contacts, update contact information, and log interactions as necessary.
- Manage office-related tasks including handling passes, mail, and other administrative duties as required.
- Ensure the smooth functioning of day-to-day office operations.
- Update compliance dates on Knowa and other relevant platforms.
- Run Open Air reports for each scheme at the beginning of each month.
- Distribute reports for analysis to relevant stakeholders.
- Obtain wet ink signatures and provide necessary documents such as Deeds, Registers of Directors, and details of Beneficial Owners.
Skills, Experience and Knowledge Required
- Proven experience in a similar administrative support role.
- Exceptional organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proactive in approach with a can do attitude
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and CRM systems (e. g., Hub Spot).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information with sensitivity.
Please apply with your up-to-date CV.
Team Personal Assistant in City of London employer: Vermelo
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