At a Glance
- Tasks: Provide essential admin support and keep the team running smoothly.
- Company: Join a dynamic company in Birmingham with a hybrid work model.
- Benefits: Flexible hours, competitive pay, and a chance to grow your skills.
- Other info: Perfect for those looking to balance work and study while gaining valuable experience.
- Why this job: Be the backbone of a vibrant team and make a real difference.
- Qualifications: Experience in admin roles, strong organisational skills, and a proactive attitude.
The predicted salary is between 20000 - 25000 £ per year.
Part Time – 17.5 hours per week, across either 3, 4 or 5 days
Location – Birmingham (hybrid role - minimum 2 days a week in the office)
We have an exciting opportunity for an experienced team assistant/office manager/administrator to join an impressive company.
Role Purpose
The successful candidate will have the exciting opportunity to provide comprehensive administrative support to a Business. By embodying a proactive approach, they will seamlessly integrate into a dynamic team, playing a pivotal role in ensuring the smooth day-to-day operations of all administrative tasks.
Key responsibilities
- Efficiently manage the calendars of team members, including scheduling meetings, appointments, and events.
- Coordinate with internal and external stakeholders to ensure smooth scheduling and avoid conflicts.
- Assist in the planning and execution of both external and internal team gatherings, networking events, and other functions.
- Handle logistics such as venue booking, catering arrangements, and guest invitations.
- Maintain accurate and up-to-date records in HubSpot or similar CRM platform.
- Input new contacts, update contact information, and log interactions as necessary.
- Manage office-related tasks including handling passes, mail, and other administrative duties as required.
- Ensure the smooth functioning of day-to-day office operations.
- Update compliance dates on Knowa and other relevant platforms.
- Run OpenAir reports for each scheme at the beginning of each month.
- Distribute reports for analysis to relevant stakeholders.
- Obtain wet ink signatures and provide necessary documents such as Deeds, Registers of Directors, and details of Beneficial Owners.
Skills, Experience and Knowledge Required
- Proven experience in a similar administrative support role.
- Exceptional organisational and time-management skills.
- Strong attention to detail and accuracy.
- Proactive in approach with a can do attitude.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and CRM systems (e.g., HubSpot).
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Discretion and ability to handle confidential information with sensitivity.
Please apply with your up-to-date CV.
Team Administrator in Birmingham employer: Vermelo
Join a forward-thinking company in Birmingham as a Team Administrator, where you will thrive in a supportive and collaborative work culture. With flexible part-time hours and the opportunity for hybrid working, we prioritise employee well-being and professional growth, offering a dynamic environment that encourages innovation and teamwork. Our commitment to fostering a positive workplace ensures that you will not only contribute to our success but also develop your skills and career in a meaningful way.
StudySmarter Expert Advice🤫
We think this is how you could land Team Administrator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Team Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how you can contribute as a Team Administrator. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Team Administrator, you'll need to coordinate with various stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and showcase your skills. Plus, it shows you're serious about joining our awesome team!
We think you need these skills to ace Team Administrator in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills and any relevant administrative roles you've had before. We want to see how you can bring your unique flair to our team!
Show Off Your Proactivity:In your application, give examples of how you've taken initiative in past roles. Whether it’s managing a busy calendar or coordinating events, we love to see candidates who embody a proactive approach. Let us know how you’ve made things run smoother!
Keep It Clear and Concise:When writing your application, be clear and to the point. Use bullet points for key achievements and keep paragraphs short. We appreciate a well-structured application that makes it easy for us to see your strengths at a glance.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Vermelo
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Administrator. Familiarise yourself with tasks like calendar management, event coordination, and CRM systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks or projects in the past. Use specific scenarios where your organisational skills made a difference, especially in fast-paced environments. This will highlight your ability to multitask effectively.
✨Communicate Clearly and Confidently
Since excellent communication is key for this role, practice articulating your thoughts clearly. Prepare to discuss how you've interacted with various stakeholders in previous positions. This will showcase your interpersonal skills and ability to work well within a team.
✨Be Proactive and Positive
Emphasise your proactive approach during the interview. Share instances where you took the initiative to solve problems or improve processes. A can-do attitude is essential for this role, so let your enthusiasm shine through!
