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- Tasks: Process supplier invoices and manage accounts payable with precision.
- Company: Join a dynamic finance team focused on strong financial controls.
- Benefits: Gain valuable experience in finance with potential for growth and development.
- Why this job: Perfect for detail-oriented individuals wanting to make an impact in finance.
- Qualifications: Experience in purchase ledger roles and familiarity with Proactis Cloud is essential.
- Other info: This is a 6-month position, ideal for students seeking practical experience.
Job Title: Purchase Ledger Assistant (6 months) x 2
The Purchase Ledger Assistant plays a key role in ensuring the timely and accurate processing of supplier invoices and expense claims using Proactis Cloud and Invoice Capture software. The role supports the finance team in maintaining strong financial controls, ensuring accurate records, and contributing to the efficient running of the purchase ledger function.
The successful candidate will be responsible for managing a range of accounts payable duties, resolving queries with suppliers and internal stakeholders, and helping maintain compliance with internal procurement and expense policies.
Responsibilities and Accountabilities:
- Accurately process high volumes of purchase invoices using Proactis Cloud and Invoice Capture
- Monitor and respond to queries from suppliers and internal departments to deliver a high standard of service, building & maintaining strong relationships
- Take ownership of Aged Debt and actively manage to ensure invoices are paid in a timely manner
- Assist with weekly and ad-hoc payment runs, ensuring timely payments in line with agreed terms
- Reconcile supplier statements and investigate any outstanding items
- Support Account and balance sheet reconciliations as required
- Adhere to company policies and regulatory requirements, including data protection and financial compliance standards, whilst identifying areas for improvement in the control environment
- Assist in improving purchase ledger processes and promoting PO compliance
- Provide cover and support to other finance team members as required
Skills & Experience
- Experience working in a purchase ledger role
- Experience using Proactis Cloud software for invoice processing
- Familiarity with Invoice Capture and automated workflows
- High level of accuracy and attention to detail
- Strong organisational and time management skills
- Confident communicator, both written and verbal, with the ability to liaise effectively with suppliers and internal teams
- Proficient in Microsoft Excel and standard finance applications
- Able to work independently and manage workload to meet deadlines
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Purchase Ledger Assistant 6 Months employer: Vermelo RPO
Contact Detail:
Vermelo RPO Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant 6 Months
✨Tip Number 1
Familiarise yourself with Proactis Cloud and Invoice Capture software before your interview. You can find tutorials or user guides online that will help you understand the functionalities and features, which will show your proactive approach and readiness for the role.
✨Tip Number 2
Brush up on your knowledge of accounts payable processes and financial compliance standards. Being able to discuss these topics confidently during your conversation will demonstrate your expertise and commitment to maintaining strong financial controls.
✨Tip Number 3
Prepare examples of how you've effectively managed supplier queries in the past. Highlighting your communication skills and ability to build relationships will be crucial, as this role requires liaising with both suppliers and internal teams.
✨Tip Number 4
Showcase your organisational and time management skills by discussing how you prioritise tasks and manage deadlines. This is particularly important in a role that involves processing high volumes of invoices and ensuring timely payments.
We think you need these skills to ace Purchase Ledger Assistant 6 Months
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger roles. Emphasise your familiarity with Proactis Cloud and any other software mentioned in the job description.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Purchase Ledger Assistant position. Mention specific skills that align with the responsibilities, such as your attention to detail and ability to manage queries effectively.
Showcase Relevant Experience: When detailing your work history, focus on your experience with processing invoices and managing accounts payable. Use quantifiable achievements to demonstrate your impact in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Vermelo RPO
✨Know Your Software
Familiarise yourself with Proactis Cloud and Invoice Capture software before the interview. Being able to discuss your experience with these tools will show that you're prepared and understand the technical requirements of the role.
✨Demonstrate Attention to Detail
Prepare examples from your past work where your attention to detail made a difference, especially in processing invoices or managing accounts. This will highlight your ability to maintain accuracy in high-volume tasks.
✨Showcase Your Communication Skills
Be ready to discuss how you've effectively communicated with suppliers and internal teams in previous roles. Strong communication is key in resolving queries and building relationships, so share specific instances where you excelled.
✨Understand Financial Compliance
Brush up on financial compliance standards and data protection regulations relevant to the role. Showing that you are knowledgeable about these areas will demonstrate your commitment to maintaining strong financial controls.
