At a Glance
- Tasks: Support senior leaders, manage office operations, and enhance employee experiences.
- Company: Join a fast-moving tech company in the video telematics space.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with varied responsibilities and excellent career development potential.
- Why this job: Make a real impact while gaining exposure across various business areas.
- Qualifications: Experience as an Executive Assistant or in People Operations is essential.
The predicted salary is between 34875 - 42625 £ per year.
Are you an experienced Executive Assistant who enjoys being at the heart of a business – supporting senior leaders, keeping people processes running smoothly and making sure the office works brilliantly? VisionTrack is looking for a highly organised and proactive Executive Assistant & People Operations professional to support our CEO and Senior Leadership Team while also taking ownership of a broad range of people, office and operational responsibilities. This is a varied, hands-on role where no two days will be the same. You’ll be a trusted partner to senior leadership, a key point of contact across the business and someone who enjoys taking ownership, solving problems and keeping things moving.
The working pattern for this role is based in Tunbridge Wells (High Brooms) and requires three days per week in the office, with two days working from home. During your initial onboarding and training period, you will be expected to work full-time from the Tunbridge Wells office while you get to know the business, systems, people and ways of working. Once fully up to speed, the role will move to the 3:2 hybrid pattern. So, we’re looking for someone who is genuinely comfortable with regular office-based working and being a visible presence within the business.
What you’ll be doing
- Executive Support
- Managing complex diaries, inboxes and changing priorities
- Acting as a gatekeeper and liaison for senior stakeholders, clients and partners
- Preparing presentations, reports, board papers and meeting agendas
- Attending leadership meetings, taking minutes and following up actions
- Organising UK and international travel and detailed itineraries
- Drafting internal communications on behalf of senior leaders
- People Operations
- Acting as a key administrator and super-user of our Dayforce HR system
- Coordinating new starters, contractual changes, promotions, salary changes and leavers
- Supporting recruitment administration, interviews, offers and onboarding
- Coordinating payroll changes with Finance
- Managing probation reviews and employee lifecycle administration
- Monitoring mandatory training and compliance
- Supporting employee engagement, wellbeing initiatives and company surveys
- Maintaining accurate and confidential employee records
- Office & Business Operations
- Managing facilities, suppliers and workplace services
- Coordinating office maintenance and improvement projects
- Supporting Health & Safety requirements, including First Aiders and Fire Marshals
- Monitoring office budgets, travel policies and supplier expenditure
- Supporting supplier onboarding, insurance records and compliance documentation
- Assisting with audits, business continuity and risk register reviews
- Supporting wider business projects and process improvements
What we’re looking for
- Strong experience as an Executive Assistant, Senior PA or within People/Business Operations
- Experience supporting a CEO, C-suite executive or senior leadership team
- Good knowledge of HR administration and the employee lifecycle
- Experience coordinating employee and payroll changes
- Excellent organisation and the ability to manage several priorities at once
- Strong written and verbal communication skills
- Confidence dealing with senior stakeholders
- Absolute discretion when handling confidential information
- Strong Microsoft Office skills and experience using HR systems
- A proactive approach – someone who spots what needs doing and takes ownership
Experience within a fast-paced SME, using Dayforce (or similar HR systems), or supporting wider business projects would be particularly useful.
Why VisionTrack?
VisionTrack is a fast-moving technology business operating within the video telematics space. This is an opportunity to work closely with senior leadership while gaining exposure across multiple areas of the organisation. For someone who enjoys variety, responsibility and being genuinely involved in how a business operates, this is a role where you can make a real impact.
Location: Tunbridge Wells
Working pattern: 3 days office / 2 days WFH following onboarding
Onboarding: Full-time office attendance initially
Executive Assistant and People Operations employer: Vermelo RPO Careers
Join a dynamic and growing Financial Services business that values collaboration and innovation, offering a supportive work culture where your contributions are recognised and impactful. As a Central Functions Finance Business Partner, you will have the opportunity to engage with senior leaders, driving strategic financial decisions while benefiting from professional development opportunities and a commitment to employee growth. Located in a vibrant area, the company promotes a healthy work-life balance and fosters an environment where your expertise can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and People Operations
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Vermelo RPO Careers!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Vermelo RPO Careers.
We think you need these skills to ace Executive Assistant and People Operations
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Vermelo RPO Careers. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Vermelo RPO Careers and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Vermelo RPO Careers. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Vermelo RPO Careers's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Vermelo RPO Careers
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Vermelo RPO Careers.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Vermelo RPO Careers will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Vermelo RPO Careers and how you would contribute to adapting HR strategies.
