At a Glance
- Tasks: Manage the administration team and support projects for a greener future.
- Company: Join Veolia, a leader in ecological transformation and community support.
- Benefits: Enjoy 25 days annual leave, pension scheme, and discounts on everyday essentials.
- Other info: Be part of a diverse team recognised as one of the best places to work.
- Why this job: Make a real impact while developing your career in a supportive environment.
- Qualifications: Experience in administration and strong communication skills are essential.
Salary: £30,000 per annum, plus Veolia benefits & Pension
Hours: Monday to Friday, 40 hours per week
Duration: Fixed Term until October 2027 (possibility to extend)
Location: Birmingham, B9 4BN
When you see the world as we do, you see the chance to help the world take better care of its resources, and help it become a better place for everyone. It's why we're looking for someone who's just as committed as we are, to push for genuine change and bring our ambition of Ecological Transformation to life. We know that everyone here at Veolia can help us work alongside our communities, look after the environment, and contribute to our inclusive culture.
What we can offer you:
- 25 days of annual leave
- Access to our company pension scheme
- Stream - Employee financial wellbeing support: early access to your earned pay, savings, budgeting, financial coaching & rewards
- Discounts on everything from groceries to well known retailers
- Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to
- One paid days leave every year to volunteer and support your community
- Ongoing training and development opportunities, allowing you to reach your full potential
What you'll be doing:
- Effectively manage the administration team in all people related tasks and activities
- Provide support to the Service Team for projects and initiatives
- Assist the Business Manager to ensure People management processes and procedures are adhered to in line with company policies
- Liaise with relevant individuals to ensure customer queries are resolved
- Escalate when required to Management
- Ensure that all safety concerns and near misses are logged on our Health and Safety Management System and closed off within the company's agreed timescales. Appropriate feedback must be provided to the originator
- Ensure personnel details including payroll are entered into the systems correctly and within time limits
- Raise Purchase Orders for the supply of goods as approved by site management
- Liaise with suppliers for the procurement of goods & ensure delivery timescales are met
- Process invoices raised by suppliers to ensure that payment terms are met
- Administer purchase orders, disposal invoices, subcontracted collections and associated invoices
- Run and send reports as required to customers, including any Regional Accounts and high value accounts (i.e. any account that is £7K or above and requires a report to go with the invoice)
- Work closely with Regional and Area Account Executives, CET and the Sales Team to maintain and foster good customer relations
- Running reports as required for the weekly snap projection and these include the Gross Revenue and Disposal reports
- Supporting the administration team where required to assist with disposal invoice matching and passing for payment
- Control of paperwork on a daily basis including monthly rebate reporting to customers
- Ensuring the answering of telephones are within the regional expectations
- Monitoring and maximising productivity and efficiency of all assets
What we're looking for:
Essential:
- Previous experience in an administrative function to include reporting on performance and processing of invoices
- Maintenance of systems and record keeping
- Strong communication skills both verbally and written
- Awareness of transport legislation
Desirable:
- Experience working within the waste industry
- Experience of QHSE regulations and standards
- Experience of ISO compliance
What's next?
Apply today, so we can make a difference for generations to come. We're proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we're also transforming what it means to have a rewarding, purposeful career.
We're dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We're also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.
Senior Administrator in Birmingham employer: Veolia
As an Employee Relations Specialist at Veolia, you will join a forward-thinking company that prioritises sustainability and employee well-being. With competitive salaries, comprehensive benefits, and a supportive work culture, Veolia fosters professional growth and development while making a positive impact on the environment. Working predominantly in the North West of the UK, you'll have the opportunity to engage with diverse operational sites and contribute to meaningful initiatives that benefit both employees and the community.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in Birmingham
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Veolia can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Veolia; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Veolia.
We think you need these skills to ace Senior Administrator in Birmingham
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Veolia and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Veolia's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Veolia
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
