Administration Team Leader

Key Responsibilities and Qualifications

• Manage document control, training records, complaints registers, and site visitor inductions while serving as a customer-facing representative.
• Lead general office operations, transport coordination, weighbridge management, and oversee administration and weighbridge teams.
• Manage staffing levels through weekly scheduling, overtime coordination, absence reporting, and employee relations in line with company policies.
• Handle purchase order management for site consumables and PPE, ensuring cost-effective procurement and value for money from suppliers.
• Participate in and conduct audits (customer, regulatory, internal), health and safety meetings, and authorize permits to work while performing safety observations.
• Administer site targets, objectives, PRN completion, effluent discharge compliance, and maintain reporting structures for transport and weighbridge software.
• Develop succession planning and career pathways for operatives while liaising with operational, engineering management, contractors, and regulatory bodies (EA, HSE).
• Ensure timely, professional data management and communication with multifaceted audiences, driving continuous improvements in spend, supplier performance, and regulatory compliance.

Experience and Skills

• IOSH Managing Safely or equivalent.
• Experience in office management.
• Ability to work in a multiple-task environment.
• Excellent communication skills (written & verbal).
• Ability to analyse data and communicate to a non-technical audience.
• Ability to produce reports and meet deadlines.
• Stock control and inventory management systems.
• Knowledge of health and safety legislation and processes.
• Knowledge of Veolia weighbridge software.

Company Information

We’re proud to have been named as one of The Sunday Times Best Places to Work for three consecutive years in 2023, 2024 and 2025. This consistent recognition reflects our commitment to our people, demonstrating that Veolia is not just transforming the environment, we’re also transforming what it means to have a rewarding, purposeful career. We’re dedicated to supporting you throughout your application journey, offering adjustments where reasonable and appropriate. As a proud Disability Confident Employer, we will offer an interview to applicants with a disability or long-term condition who opt-in to the Disability Confident scheme, and meet the minimum criteria for our roles. We’re also committed to ensuring that all applicants and colleagues receive fair treatment without discrimination on any grounds, aiming to create a diverse and inclusive workplace where everyone can thrive.

Benefits

• 25 days of annual leave plus bank holidays.
• Access to our company/people’s pension scheme.
• Discounts on everything from groceries to well-known retailers.
• Access to a range of resources to support your physical, mental and financial health; so you can lean on us whenever you need to.
• 24-hour access to a virtual GP, 365 days a year, for you and family members in your household.
• One paid day of leave every year to volunteer and support your community.
• Ongoing training and development opportunities, allowing you to reach your full potential.