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- Tasks: Support senior leadership and coordinate projects in a fast-paced office environment.
- Company: Join a dynamic team focused on operations and executive support.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative workplace.
- Why this job: Be at the heart of operations, juggling priorities and solving problems daily.
- Qualifications: Experience in office coordination or project support is essential.
- Other info: Monday to Friday role with opportunities for growth and development.
The predicted salary is between 36000 - 60000 £ per year.
This role would suit someone with experience in office coordination, project support, operations, or executive assistance who is ready for the next step in a varied position offering responsibility, visibility, and scope to grow. You will bring a calm, highly organised, and adaptable approach, joining the team in a pivotal support role spanning executive assistance, office operations, and project coordination.
Working closely with the Operations Manager, this position provides day-to-day support to senior leadership while also playing a hands-on role in the smooth running of our office, projects, and logistics. It is a varied, fast-paced role suited to someone who enjoys juggling priorities, solving problems, and being at the heart of a busy operation.
Alongside executive support responsibilities, you will collaborate with project, procurement, and site-based teams to help coordinate stock, deliveries, and resources across multiple live projects.
Key Responsibilities- Provide executive support to the Manager and Director, alongside general administrative, operational, and logistical support to project managers, site teams, and the wider office.
- Act as a central point of coordination between office, warehouse, and site-based teams.
- Support the procurement process by placing orders, monitoring lead times, and tracking deliveries.
- Maintain and update the stock control system.
- Manage delivery schedules, documentation, and records to maintain clear visibility across projects.
- Coordinate the movement of stock from warehouse locations to multiple project sites.
- Arrange accommodation as required.
- Support equipment hire, supplier liaison, and the resolution of delivery or stock discrepancies.
About You: You are naturally organised, proactive, and comfortable working across multiple workstreams. You enjoy supporting senior stakeholders while remaining hands-on with operational detail, and you are confident communicating with suppliers and coordinating logistics.
This is an office-based role, Monday to Friday, 8:30am–5:30pm, within a busy, collaborative environment. Due to location and a few errands, access to transport is required.
Operations & Executive Support Coordinator in Surrey employer: Venus Recruitment Ltd
Contact Detail:
Venus Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations & Executive Support Coordinator in Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Operations & Executive Support Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their projects and challenges, so you can showcase how your skills in office coordination and project support can make a real difference.
✨Tip Number 3
Practice your problem-solving skills! Think of examples from your past experiences where you've juggled priorities or resolved issues. This will help you shine during interviews and show that you're ready for the fast-paced nature of the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect with us directly.
We think you need these skills to ace Operations & Executive Support Coordinator in Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Operations & Executive Support Coordinator role. Highlight your office coordination, project support, and executive assistance experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this role and how your calm, organised approach will help us in our fast-paced environment. Don’t forget to mention specific examples from your past experiences!
Showcase Your Problem-Solving Skills: In your application, give us a glimpse of how you tackle challenges. Share stories where you’ve successfully juggled priorities or resolved issues, as this is key for the varied nature of the role we’re offering.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Venus Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and think about how your previous experience in office coordination or project support aligns with them. This will help you articulate your fit for the role confidently.
✨Showcase Your Organisational Skills
Since this role requires a calm and highly organised approach, prepare examples that demonstrate your organisational skills. Think of specific situations where you successfully managed multiple priorities or solved problems under pressure. This will show that you can handle the fast-paced environment they’re looking for.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the projects you'll be involved in, and how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture is the right fit for you.
✨Practice Your Communication Skills
As you'll be liaising with suppliers and coordinating logistics, strong communication is key. Practice articulating your thoughts clearly and concisely. You might even want to do a mock interview with a friend to get comfortable discussing your experiences and answering potential questions.
