At a Glance
- Tasks: Manage accounts payable and receivable, support facilities management, and assist the finance team.
- Company: Local engineering business with a friendly finance team and growth opportunities.
- Benefits: Flexible work hours, 25 days holiday plus bank holidays, and potential for hybrid work.
- Other info: Dynamic role with regular career development opportunities.
- Why this job: Join a supportive team and gain valuable experience in finance and administration.
- Qualifications: 1-2 years experience or AAT qualification preferred; Xero and Excel skills essential.
The predicted salary is between 30000 - 40000 £ per year.
Venture Recruitment Partners is working exclusively with a local engineering business in its search for a permanent Finance and Admin Assistant. The ideal candidate will have 1-2 years of experience in a similar role or be studying/qualified in AAT. Working on either a 4 or 5-day work week, this role offers flexibility in start time and potential for a hybrid down the line. Other benefits include 25 days holiday + bank holidays and being part of a friendly finance team renowned for regular career development opportunities.
This job will liaise closely with the Finance Director and key responsibilities will include:
- Full responsibility for the accounts payable process – validating invoices and correctly posting in Xero, obtaining budget holder invoice approval, reconciling supplier statements, setting up payment runs, responding promptly to internal and external queries.
- Responsibility for the accounts receivable process – generating & seeking approval for customer invoices, first line credit control (chasing customer payments).
- Assist with facilities management (e.g. coordinate with the contractor for cleaning/waste removal, security, ordering provisions, equipment, stationary etc.).
- Assist the team when there are visitors to the office (e.g. room set up, coordinating catering).
- Executive support including travel booking for the senior management, sales team and field engineers.
- Answer the main telephone, and provide administrative support to the team as required.
- Working with the supply chain team to ensure that stock and stock movements are properly accounted for in the Unleashed inventory management software.
- Bank reconciliations and end of month balance sheet reconciliations.
- Accurately post all project related expenses and co-ordinate with the Projects team to ensure all project costs are correctly allocated and recorded. Liaise with the Projects team to collate financial forecasts.
- Depending on experience, calculation and posting of accruals and prepayments, submitting VAT returns.
Key Skills & Responsibility:
- Qualified or part-qualified AAT preferable – will consider QBE.
- Good accounting software knowledge and experience – Xero preferred.
- Must be a competent Excel user and proficient in other MS Office products.
- Good knowledge of VAT rules preferable.
- Any knowledge of facilities management, human resources or other company support roles will be well regarded but not essential.
Finance and Admin Assistant in Southampton employer: Venture Recruitment Partners
Venture Recruitment Partners is an excellent employer, offering a dynamic work environment in Guildford that promotes flexibility through a hybrid work model. Employees benefit from a supportive culture that values professional growth and development, alongside opportunities to enhance their skills in a collaborative setting. With a focus on detail-oriented tasks and a commitment to employee well-being, this role provides a meaningful and rewarding experience for those looking to advance their careers in accounts payable.
Contact Details:
Venture Recruitment Partners Recruitment Team
