Facilities Coordinator in Somerset

Facilities Co Ordinator £28,800 + Benefits Bridgwater, Somerset About the Company This exciting high growth business is a fast-growing, customer-focused provider of high-quality self-storage solutions across the United Kingdom and is the UK's largest centrally managed company. With a proven track record of innovation, efficiency, and service excellence, we are now entering an exciting phase of growth. Reports to: Facilities Manager Job Summary: The Facilities Coordinator supports the Facilities Supervisor and Facilities Manager in ensuring the smooth operation of both hard and soft services whilst coordinating with the Customer Service team. The role involves maintenance scheduling, contractor coordination, facilities administration, compliance support and project coordination, ensuring high service standards are maintained across all sites. Key Shared Responsibilities (to be shared between Facilities Coordinators): Caretaking and Cleaning Services: Oversee cleaning schedules and ensure maintenance tasks are carried out according to site requirements. Grounds Maintenance and Pest Control: Support the Facilities Supervisor in delivering effective grounds maintenance and pest control, ensuring a safe and compliant environment. Repairs and Project Management: Manage, maintain, and identify necessary maintenance and repairs, ensuring timely resolution of issues. Work with Facilities Supervisor to integrate acquisitions and new sites into the UK Storage services framework Coordinate and schedule preventive maintenance and inspections, ensuring all sites are serviced as required. Energy and Sustainability Initiatives : Assist with energy usage tracking and help implement sustainability practices alongside the Facilities Supervisor. Facilities Administration : Support the Facilities Supervisor with administrative tasks, including managing records, permits, and facility registers. Auction and Eviction Management: Handle the logistics and administration related to the auction of abandoned goods in storage units. Manage evictions with a focus on compliance and professionalism, working with customer service and legal teams. Contractor and Supplier Liaison : Coordinate with contractors for site access, track work progress, and confirm completion of service reports. Inventory and Procurement : Monitor inventory levels, order supplies, and ensure required materials and equipment are available. Health & Safety Compliance : Assist in enforcing health and safety protocols, conduct basic site audits, and support compliance with relevant regulations. Monitor and maintain alongside Facilities Supervisor, the people-based health and safety training, implement RIDDOR and COSHH reporting, and maintain a safe working environment. Transportation and Logistics: Manage transportation-related tasks, including booking MOTs, servicing, and repairs for a small fleet of company vehicles. Additional Duties : o Undertake other reasonable duties consistent with the nature and level of the role, as required to support the effective operation of the Facilities function Support for Cross-Functional Operations : Collaborate with the Customer Service team on ad hoc projects and provide cross-cover as needed to ensure seamless service delivery. Skills, Experience, and Qualifications: · Strong organisational and multitasking abilities, with attention to detail. · Effective communication and teamwork skills, with the ability to collaborate with internal teams and external contractors. · At least 1 years' experience in a facilities management, property, operations or administrative support role. · Good IT skills, including Microsoft 365 applications (Outlook, Word and Excel) and the ability to maintain accurate records and management information. · Knowledge of health and safety standards within facilities management. · Experience in basic procurement processes is a plus. · The role involves regular travel using company vehicles; therefore, a full UK driving licence is required TPBN1_UKTJ