Business Admin Apprenticeship

Ventro Group specialises in working with local authorities, housing associations and private sector organisations. With over 1,000 sites currently in operation nationally and over 100,000 sites worked since incorporation, Ventro Group demonstrates proven scalability and is well-positioned to deliver high service standards for planned fire safety programmes.

Position: Experienced Bid Coordinator

Responsibilities:

1. Respond to pre-qualification questionnaires.
2. Register on and manage the customer tender portals.
3. Communicate tender queries and respond to tender clarifications throughout the bid process.
4. Ensure that clarification questions are posted in good time and responses are communicated to the relevant persons.
5. Liaise with the Sales Team to arrange site visits.
6. Conduct Bid/No Bid checks and follow up actions.
7. On identification of a ‘go’ bid, in discussion with the Bid Writer/Manager, organise the setup of a bid kick-off meeting and provide summaries/Kick Off slides of tender documentation.
8. Set up, populate, update and publish a bid tracker to ensure the bid team are aware of the schedule.
9. Follow up with the Bid Writers and SMEs – prompting with updates where timelines are lagging.
10. Coordinate all the bid related activities with the entire bid team from kick off to bid delivery.
11. Collate requested information to support the Bid Team and relevant Sales Consultant.
12. Provide reviews of each bid prior to submission, checking for clarity of response, quality of offerings in relation to the specification, tailoring of response to question phrasing and correction of typos. Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards. Provide advice on flow, language and grammar.
13. Keep accurate historic bid records (outcomes, wins, losses).

Qualifications:

• L3 Business Administrator Apprenticeship Standard.

Working hours to be shared at the interview.

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