At a Glance
- Tasks: Support Board meetings, prepare reports, and manage confidential information with integrity.
- Company: Public sector organisation in Edinburgh with a commitment to governance excellence.
- Benefits: Competitive daily rate, potential for contract extension, and valuable experience in governance.
- Other info: Opportunity to develop your career in a supportive and dynamic environment.
- Why this job: Gain hands-on experience in governance while working with senior management and making a real impact.
- Qualifications: Scottish Highers or equivalent, strong admin skills, and a proactive attitude.
The predicted salary is between 50000 - 50000 £ per year.
A public sector organisation in Edinburgh is currently looking to recruit a Governance Assistant for an initial 6 month contract with potential to extend on a rate of £250/day (Inside IR35).
Responsibilities:
- Provide professional secretariat service for Board and Committee meetings, arranging meetings, proactively managing attendance lists, assisting in the preparation of Board packs, drafting agendas, preparing skeleton minutes, and managing action trackers.
- Prepare quarterly performance reports for the Board, collecting information from colleagues and ensuring that it is presented in a clear, accessible, and accurate way.
- Assist in reviewing and editing Board reports prior to issue to ensure adherence to the required template and standard, identifying any key issues and escalating these as required.
- Respond to requests for information and support from Board members.
- Be an administrator on the Board portal software, managing access to the portal and updating information stored on it.
- Work with the highest level of confidentiality and integrity.
- Proactively help coordinate events and meetings for the Board with internal and external stakeholders.
- Work with the Finance team, helping to raise purchase orders and liaising with budget holders and suppliers, working carefully and accurately.
- Support Board members in relation to expenses and allowances in line with policies.
- Provide advice and support to colleagues and managing agents in relation to the Complaints Handling Procedure, recording complaints and preparing quarterly and annual reporting on complaints handling.
- Assist with the maintenance of the register of interests for Board members.
- Maintain the Governance team’s intranet and website pages, ensuring that these are regularly reviewed and updated.
- Support the Head of Governance with administration as required.
- Be available to provide assistance to the Information Advisor in responding to information requests, such as those received under Freedom of Information legislation.
Essential Skills:
- Scottish Highers or equivalent
- Positive and proactive approach
- Strong administration and organisational skills
- Highly confidential and discreet good problem solver
- Excellent customer service
- Strong communication and interpersonal skills
- Collation and presentation of complex management information
- Microsoft Office skills – PowerPoint, Access, Excel, MS Teams and SharePoint.
- Ability to work to tight deadlines
- Delivering high quality and accurate outputs
- Teamwork and collaboration skills
- Ability to manage and prioritise a busy workload
Desirable Skills:
- Business administration qualification or equivalent
- Minute and note-taking
- Managing information for senior management and Board discussions, a track record of professional integrity is paramount
- 1-2 years’ experience in commercial and/or public sector
If you would like to hear more about this opportunity please get in touch.
Governance Assistant in Swindon employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a supportive work culture that values integrity and professionalism. Located in the heart of Edinburgh, employees benefit from a collaborative environment with opportunities for personal and professional growth, all while contributing to meaningful public sector initiatives. With competitive rates and a commitment to employee well-being, this role as a Governance Assistant promises a rewarding experience in a dynamic team.
StudySmarter Expert Advice🤫
We think this is how you could land Governance Assistant in Swindon
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those who work in governance or public sector roles. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to governance and administration. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with report preparation, meeting coordination, and any relevant software tools. This will help you stand out during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Governance Assistant in Swindon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Governance Assistant role. We want to see how your background aligns with the responsibilities listed in the job description.
Showcase Your Organisational Skills:Since this role involves a lot of administration and coordination, be sure to provide examples of how you've successfully managed tasks or projects in the past. We love seeing those strong organisational skills in action!
Be Clear and Concise:When drafting your application, keep it straightforward and to the point. We appreciate clarity, so make sure your writing is easy to read and free from jargon. This will help us see your communication skills right away.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Venesky Brown
✨Know Your Governance Stuff
Make sure you brush up on governance principles and practices relevant to the public sector. Familiarise yourself with the specific responsibilities of a Governance Assistant, like preparing Board packs and managing action trackers. This will show that you're not just interested in the role but also understand its importance.
✨Showcase Your Organisational Skills
Be ready to discuss your organisational skills and how you've managed multiple tasks in the past. Prepare examples of how you've coordinated meetings or events, and how you ensure accuracy when handling sensitive information. This is crucial for the role, so make it shine!
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like dealing with tight deadlines or managing confidential information. Think of scenarios from your past experience where you successfully navigated similar challenges, and be ready to share those stories.
✨Familiarise Yourself with the Tools
Since the role involves using Microsoft Office tools like PowerPoint, Excel, and SharePoint, make sure you're comfortable with these applications. If you can, practice creating reports or presentations that could be relevant to the job. This will demonstrate your readiness to hit the ground running.
