Personal Assistant to Director in Suffolk

The purpose of the role is to provide PA support to both the Site Delivery Programme Controls Manager and PMO Director at Sizewell C (SZC) in Suffolk. This is a long-term contract (day rate) role based in the Leiston, Suffolk office with hybrid working available.

Principal Accountabilities:

• Provide a professional, accurate and reliable PA and administration support service, along with admin assistance to the extended business unit as required.
• Work with/manage team assistants to ensure a professional and efficient admin support team for the PMO and Project Controls departments.
• Liaison and communication with key stakeholders across the Leiston site along with colleagues within London offices.
• Diary and itinerary management, preparation of weekly meeting packs.
• Updating and ensuring all contact lists are current.
• Document management/organisation and filing.
• Record and produce minutes for key business meetings.
• Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio.
• Maintain data/records so that information is readily available and easily accessible.
• Provide office services such as reprographics, binding etc.
• Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, pool/hire vehicles and hospitality as required.
• Administer the ordering and payment of goods and services utilising the recognised IT system.
• Liaise with Finance to ensure invoices paid etc and maintain (local) cost record.
• Maintain confidentiality of all information.
• Keep in touch with the team members when they are out of the office and report issues/take actions for response.
• Respond to phone/email enquiries to/from a wide range of external parties.
• Prepare letters, documents, ensure reports are well presented.
• Keep up to date training/induction logs on all team members and liaise with HR.

Knowledge & Skill requirements:

• This role requires organisational and administration skills and ideally document controller experience.
• Confidentiality when dealing with sensitive information.
• Compliance with health, safety, environment and other statutory requirements relevant to this role.
• Ability to work independently and be proactive.
• Ability to communicate effectively with various levels of the organisation and externally.
• Ability to deal with difficult enquiries.

Qualifications & Experience:

• Good organisational skills (flexible/organised/methodical).
• Fluent French speaking desirable, due to numbers of French team members and liaison with key stakeholders in France over telephone and via email.
• Excellent communication/interpersonal skills notably with various levels of the organisation and externally.
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment.
• Flexible approach with the ability to multi-task and work on own initiative.
• Previous team support experience.
• Discretion - confidentiality when dealing with sensitive information.
• Attention to detail.
• General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems).
• Use of Outlook or similar diary/email application; Microsoft Office – Word, Excel, Power Point.
• Desirable: Working knowledge of SAP and ability to raise requisitions.
• Previous experience in the energy industry.

Vacancy Overview:

Are you looking for a career which is rewarding, at the cutting edge of project development and where you can really make a difference? Come and join our expanding Sizewell C (SZC) team and work on one of the most exciting and largest megaprojects in the UK, whilst being at the forefront of the UK's climate change agenda and energy policy.

Following on from the success of Hinkley Point C (HPC), the SZC Project is a nuclear new build project in Suffolk, which has obtained planning approval and Government financing support. The project has started construction and is now seeking private investment. When completed, it will provide dependable electricity to 6 million homes for 60 years, which along with renewables, will support Britain to achieve Net Zero by 2050.

About Venesky-Brown Recruitment:

Venesky-Brown Recruitment are a UK-based Recruitment Agency, specialising in Construction, Engineering, Infrastructure, IT & Digital, and Professional Services. Established in 2005, we've evolved into industry leaders, driven by our mission to inspire and empower through meaningful employment.

When you join us, you gain access to a stable, long-term career. We collaborate with Tier 1 clients on major infrastructure projects, offering growth opportunities and a clear career pathway.