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- Tasks: Support student admissions by managing documents and liaising with applicants.
- Company: Join a public sector organisation in Edinburgh dedicated to education.
- Benefits: Earn £16.16/hour with flexible working hours and potential for extension.
- Why this job: Gain valuable experience in administration while making a difference in students' lives.
- Qualifications: Higher grade education or equivalent; customer service experience preferred.
- Other info: Evening work may be required; PVG check needed for this role.
Venesky-Brown's client, a public sector organisation in Edinburgh, is currently looking to recruit an Administrator until the end of August/September 2025 with potential to extend on a rate of £16.16/hour PAYE - working 35 hours per week. This role will be based in Edinburgh.
Please note: You will need a PVG for this role. A new PVG will cost £59, and an updated PVG will cost £18.
Responsibilities:- Assess fee status questionnaires and passport/visa documents.
- Set-up a system to track the return of completed fee status questionnaires and ensure all residency documents are provided.
- Liaise with applicants who have not returned their fee status questionnaires or have missing residency documents.
- Update systems and maintain accurate records of checks completed and evidence seen.
- Check International qualifications using UK ENIC to determine UK equivalency.
- Develop and maintain a sound knowledge of the UK Visa and Immigration residency policies.
- Provide information and advice to applicants on the fee waiver policy.
- Make changes and maintain accuracy of details in the records database (Unit-e).
- Administer enrolment sessions as required.
- Maintain accurate paper and digital copies of all ESF participant files in line with the approved guidance.
- Assist in the preparation of evidence for verification visits and audits from funding bodies.
- Provide data for management reports where necessary.
- Educated to Higher grade (SCQF Level 6) or equivalent.
- Experience of working in a customer focused environment.
- Experience of data input and administrative skills.
- Able to produce work of a high standard whilst under pressure and dealing with conflicting priorities.
- Able to demonstrate excellent communication (written and verbal) and interpersonal skills.
- Strong IT skills including a working knowledge of Microsoft Office.
- Must be adaptable in attitude and approach.
- Able to contribute positively to the work and ongoing development of the team.
- Must be flexible and willing to work at any of the organisational locations.
- Some evening work may be required to cover evening enrolment.
- HNC in Administration or a Computing based subject.
- Experience of working with people from a range of cultural and international backgrounds and non-native speakers of English.
If you would like to hear more about this opportunity please get in touch.
Contact Detail:
Venesky-Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Student Admissions Administrator
✨Tip Number 1
Familiarise yourself with the UK Visa and Immigration residency policies. Understanding these regulations will not only help you in the role but also demonstrate your commitment and knowledge during interviews.
✨Tip Number 2
Gain experience in customer service environments, especially those that involve liaising with diverse groups. This will enhance your communication skills and show that you can handle various applicant needs effectively.
✨Tip Number 3
Brush up on your data management skills, particularly with systems like Unit-e. Being proficient in these tools will set you apart as a candidate who can maintain accurate records and manage information efficiently.
✨Tip Number 4
Be prepared to discuss how you handle pressure and conflicting priorities. Think of specific examples from your past experiences that showcase your ability to produce high-quality work under tight deadlines.
We think you need these skills to ace Student Admissions Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasise any previous roles where you managed data input or worked with diverse groups, as this aligns well with the job requirements.
Craft a Strong Cover Letter: In your cover letter, address how your skills match the essential and desirable criteria listed in the job description. Mention your adaptability and ability to work under pressure, as these are key for this role.
Highlight Communication Skills: Since excellent communication is crucial for this position, provide examples in your application of how you've effectively communicated with customers or colleagues, especially in challenging situations.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is vital for an administrative role.
How to prepare for a job interview at Venesky-Brown
✨Know Your Responsibilities
Familiarise yourself with the specific responsibilities of the Student Admissions Administrator role. Be prepared to discuss how your skills and experiences align with tasks like assessing fee status questionnaires and liaising with applicants.
✨Demonstrate Customer Focus
Since this role involves working in a customer-focused environment, think of examples from your past experiences where you successfully handled customer queries or issues. Highlight your communication skills and ability to work under pressure.
✨Showcase Your IT Skills
The job requires strong IT skills, particularly with Microsoft Office. Be ready to discuss your proficiency with these tools and any relevant experience you have with data input and maintaining records.
✨Understand UK Visa and Immigration Policies
Having a sound knowledge of UK Visa and Immigration residency policies is crucial. Research these policies beforehand and be prepared to discuss how you would apply this knowledge in the role.
