At a Glance
- Tasks: Provide secretarial support, manage schedules, and coordinate meetings for the Head of Service.
- Company: Public sector organisation in Hamilton with a commitment to service excellence.
- Benefits: Competitive pay at £16.07/hour PAYE and valuable experience in a dynamic environment.
- Other info: Join a supportive team and enhance your career in public service.
- Why this job: Gain hands-on experience supporting senior management while developing essential administrative skills.
- Qualifications: Admin/IT qualification or equivalent, with experience in fast-paced environments.
The predicted salary is between 16.07 - 16.07 £ per hour.
Venesky-Brown’s client, a public sector organisation in Hamilton, is currently looking to recruit a Secretary for Head of Service for a contract up to 6 months on a rate of £16.07/hour PAYE.
Responsibilities:
- To provide a full range of secretarial and administrative support functions, including digital meeting coordination, minute taking and action tracking on behalf of the Head of Service.
- Responsible for preparing, formatting and quality checking reports, papers, briefings and correspondence using appropriate systems and templates, ensuring accuracy, accessibility, version control and compliance with agreed procedures, processes and timescales.
- To assist the Head of Service with effective time and information management by replying to routine correspondence and prioritising and redirecting enquiries through appropriate channels, and ensuring matters are escalated or allocated to the appropriate officer in a timely manner.
- To organise and manage Head of Service diary, schedule meetings, coordinate papers and attendance, arrange travel or accommodation where required, and provide regular updates on priorities, deadlines and commitments.
- Undertake final drafting, formatting and quality assurance of papers, briefings and correspondence, ensuring documents are accurate, accessible, appropriately stored and shared through approved systems.
- Manage and maintain electronic filing, records and information management systems in line with procedures, ensuring information is accurate, secure, easy to retrieve and retained appropriately; coordinate office supplies and hospitality arrangements where required.
- Liaise professionally with elected members, chief officials, internal and external customers, stakeholders and public bodies, using appropriate communication channels and systems to support responsive, accessible and effective service provision.
Essential Skills:
- Admin/IT qualification – or equivalent.
- Knowledge and experience of working in a similar environment.
- Experience or background in providing administration and support to Senior Management.
- Experience or background in working in a fast-paced environment where deadlines are a priority.
- Ability to prioritise workload, deliver results against agreed timescales and achieve deadlines.
- Good customer care skills and are flexible in your approach.
- Ability to demonstrate initiative.
- Willingness to learn new skills.
- Commitment to honesty and openness, treating people consistently, fairly and with respect.
- Inclusive and supportive team player.
- To work in an efficient, flexible, adaptable manner and to always act with discretion and tact.
Desirable Skills:
- Substantial, relevant work experience.
- Supervision of staff.
If you would like to hear more about this opportunity please get in touch.
Secretary for Head of Service employer: Venesky Brown
Venesky-Brown is an exceptional employer, offering a dynamic work environment in the heart of London, where you can lead significant infrastructure projects that shape the future. With a strong focus on employee growth and development, we provide opportunities for continuous improvement and professional advancement, all while fostering a collaborative culture that values innovation and stakeholder engagement. Join us to be part of a major UK Infrastructure Programme, where your expertise will directly contribute to impactful change in a thriving city.
