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- Tasks: Provide strategic advice on records management and handle FOI requests.
- Company: Public sector organisation in Aberdeen with a focus on information governance.
- Benefits: Competitive pay of £21.03/hour PAYE for a 6-month contract.
- Why this job: Make a real difference in managing vital information and compliance.
- Qualifications: Experience in records management and knowledge of relevant legislation required.
- Other info: Opportunity to develop skills in a supportive environment with potential for training.
The predicted salary is between 16 - 26 £ per hour.
Venesky-Brown’s client, a public sector organisation in Aberdeen, is currently looking to recruit a Records Management Support Officer for a 6 month contract on a rate of £21.03/hour PAYE.
Responsibilities
- To provide strategic, tactical and operational advice and guidance on information and records management issues including Freedom of Information (FOI) requests.
- To manage and where applicable, develop procedures to receive and monitor Data Subject Access Request (DSAR) and Freedom of Information (FOI) requests.
- To keep abreast of records management, freedom of information, data protection, and information security legislation and best practices, and ensure this is disseminated.
- To assist in organising and managing information governance and records management, ensuring the efficient and effective planning and delivery of services in order to support the achievement of objectives.
- To ensure that all information and records management systems and processes supports and can deliver upon the PRSA, Freedom of Information (Scotland) Act 2002, Data Protection Act 2018 (DPA) and UK General Data Protection Regulation (GDPR).
- To assist with awareness-raising, training, and audits on Information Legislations.
- To assist the BMPU Manager, DPO & Accountable Officer in any correspondence or dealings with regulatory authorities like the Information Commissioner’s Office (ICO).
- Provide Information Legislations advice to stakeholders at all levels of seniority internal and to public authorities.
- To be the main contact point to data subjects.
- Support the data incident response and data breach notification procedures.
- Coordinate and manage the documentation of all processing of personal identifiable information in the organisation including the issuing of privacy notices to stakeholders.
- Review information and knowledge management policies, processes and procedures to ensure compliance with all relevant Information Legislation.
- Provide access to accurate records for a range of operational and strategic purposes and ensure that regulatory obligations are met.
- This includes supervising the management of electronic records created and stored in eRDM and eRDM Connect and identifying which records are to be preserved for historical and research purposes and which should be destroyed.
- Assist with the management of Information Asset Register to ensure that all information assets are captured, maintained and protected, to meet the needs in carrying out its business legally and effectively.
- Represent organisation on matters relating to Information Legislation.
Qualifications and Experience
- Knowledge and experience of information and records management systems, standards and processes.
- Knowledge of archival systems with particular focus on those records identified as needing permanent retention in an e-record environment.
- Knowledge of records preservation and conservation practices.
- Practical knowledge of legislation governing information and records; Public Records (Scotland) Act 2011, Data Protection Act 2018 and GDPR, Freedom of Information (Scotland) Act 2002 and all their implications.
- Excellent communication, interpersonal and presentation skills including experience of presenting contentious or complex information to large audiences, and effective reporting to senior management (both written & verbal), including the ability to gain credibility and confidence of multidisciplinary staff.
- Proven organisational skills, strategic planning and project management skills.
- Practical IT skills particularly using MS Office applications.
- Ability to resolve highly complex and often contentious issues related to the delivery of a diverse information and records management service.
- Excellent negotiating and diplomacy skills and ability to remain objective when dealing with issues.
- At least 2 years’ experience in operational and strategic information or records management in a medium or large organisation.
- The role requires specialist expertise of developing, implementing and evaluating information and records management strategies, policies and practices in an organisation including the management of change.
- Proven collaborative skills in reaching a team approach to accomplishing work.
- Formal qualification in Records Management or Data Protection desirable. However, willingness to undertake training on the Public Records (Scotland) Act 2011 is essential.
If you would like to hear more about this opportunity please get in touch.
Records Officer employer: Venesky Brown
Contact Detail:
Venesky Brown Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Records Officer
✨Tip Number 1
Networking is key! Reach out to professionals in the records management field on LinkedIn or at local events. We can leverage our connections to get insights and maybe even a foot in the door.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of relevant legislation like GDPR and the Freedom of Information Act. We want to show that we’re not just familiar with the rules, but that we can apply them effectively in real-world scenarios.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or mentors to refine your responses. We need to be confident in discussing our experience and how it aligns with the role of Records Officer.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in keeping us top of mind. Let’s remind them why we’re the best fit for the job!
We think you need these skills to ace Records Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with records management and relevant legislation. We want to see how your skills align with the responsibilities listed in the job description.
Showcase Your Knowledge: Demonstrate your understanding of key legislation like the Data Protection Act and Freedom of Information Act. We love candidates who can articulate their knowledge and how it applies to the role.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role.
How to prepare for a job interview at Venesky Brown
✨Know Your Legislation
Make sure you brush up on the key legislation relevant to the role, like the Public Records (Scotland) Act 2011 and GDPR. Being able to discuss these laws confidently will show that you’re not just familiar with them, but that you understand their implications in a practical context.
✨Showcase Your Communication Skills
Since the role involves presenting complex information, practice articulating your thoughts clearly and concisely. Prepare examples of how you've effectively communicated with stakeholders at various levels, especially when dealing with contentious issues.
✨Demonstrate Organisational Skills
Be ready to discuss your experience with managing records and information systems. Highlight specific projects where you’ve implemented or improved processes, and be prepared to explain how you ensured compliance with relevant legislation.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as a data breach or a complex FOI request. Think through your responses ahead of time, using the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
